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Photo of rain boots in the rain

Dear <<First Name>>,


Every now and then it's gotta rain...

About a decade ago, my world was that of a full time meeting and events planner with a sidebar responsibility for communications and public relations, which I loved.  It was an exciting time while sometimes just a bit too exciting!

While working on a 20th Anniversary event for a corporation, guests had flown in from around the world to celebrate this milestone.  My role was to manage the project with a focus on the content of the evening while another team was responsible for the event details.  The summer venue was selected, the speeches were written and the band was hired.  The morning of the event, I checked the weather network again and while it was calling for showers later in the evening, we were all feeling confident that the beautiful silk-lined tent complete with chandeliers would protect us from any elements.  On final inspection, I noted that the tent needed additional roof reinforcement while the 'details team' assured me that it would be taken care of. 

The evening flowed beautifully.  Just as dinner and speeches wrapped up - my job was done and a glass of celebration was in order!  Enroute to the bar, I noticed that it had just begun to rain.  Within moments, the rain became louder while hardly anyone noticed as the party was in full swing.  At the back of the room there were a couple 'no show' tables which still had to be cleared and at that very moment a torrent of water broke through the tent roof and blew everything off the table, sending everything flying.  Amazingly no one was in this area of the room while the electrical system did sputter and some lights went out.  Within minutes, the entire room was cleared.  No one was injured while the festive mood was immediately extinquished.  It was only 11pm and the party was over.

What followed was many discussions and the venue agreed to host a 'rain date' event to compensate for the mess.  The silk-lining was turned into a silver lining and that fall the sun appeared from behind the dark clouds. 

Timely yours, Brenda



101 Tips: Plan B

As planners we have a vision that the bedrooms and meeting rooms will be filled to capacity and then an international economic meltdown rains on our parade. 

Outside of attrition, there are other details to consider when numbers do not seem to meet expectations.  The actual meeting rooms are assigned at the time of the contract negotiations so when numbers decrease, it is important to have a collaborative process to reassign rooms.  Ensuring that you have a say as to where your meeting is moved within the hotel is important.  

Meeting room changes can also occur as the hotel books other groups at the same time that you are in the hotel.  So once again, ensure that you have a seat at the table.  

 

 

CONTACT US

p 613 692 2514
c 613 447 1185
brenda@thehowesgroup.com

www.thehowesgroup.com
Photo of Brenda sitting on a concrete sea serpent!

Where Am I?

This destination, beautifully situated on the 135 km long and 365 meters (1200 ft!) deep Canadian lake is said to be the home of a potentially mythical 'sea serpent with horse head'.  The area is also known for its wine production.  One sparkling white wine from this region recently won an international 'Champagne' competition in Europe!  Magnifique!   Email Leslie with your answers to win a Tim's coffee card.  leslie@thehowesgroup.com
 

The Howes Group were proud to be sponsors of the Juno Swag Bag.  A tremendous collection of local companies filled the bags as a welcome to O-town!       
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