Deadlines approaching for MU hardship exceptions
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Welcome social services, practices, specialists

We welcome new CliniSync Community Members to CliniSync and hope you enjoy the benefits of health information exchange in your everyday work.

Netcare Corporation (Netcare Access) in Columbus
Caliber Patient Care in Columbus
Eastwind Women's Health in Westerville
Alliance Healthcare Partners in Columbus
Riverview Primary Care in Parkersburg, WV
Reverview Pediatrics in Parkersburg, WV
Youngstown Orthopaedic Associates in Canfield
Janine L. Janowicz, MD in Canton
Northeast Ohio Endocrinology in Canton
McDonald Pediatrics in Newark

You can access a list and map of our CliniSync Community Members on our website. If your practice or facility is "live" on CliniSync, please advise us and we'll add you to our list. Please email us at with your practice name, address, county, and type of facility.

Deadlines approach to apply for MU hardship exceptions, avoiding penalties

March 15 for eligible professionals, April 1 for hospitals and CAHs

CMS announced that new hardship applications reduce the amount of information that eligible professionals (EPs), eligible hospitals (EHs), and CAHs must submit to apply for an exception. The new applications and instructions for a hardship exception from the Medicare Electronic Health Records Incentive Program 2017 payment adjustment are available below. 

This application process is the result of PAMPA, which established that the Secretary of Health & Human Services may consider hardship exceptions for “categories” of EPs, EHs, and CAHs that were identified on CMS’ website as of December 15, 2015. 

A note of caution: Providers should retain records as to why they applied for the hardship, in case of an audit and to comply with the hardship exception.

CMS does not require an EP, eligible hospital, or CAH – or any group of providers – to submit documentation for the hardship category selected and CMS will not be reviewing documentation supporting the application on a case-by-case basis. CMS will review the application to record the category selected and use the identifying information to approve the hardship exception for each provider listed on the application. Providers should retain documentation of their circumstances for their own records, but no such documentation is required for review by CMS.

EPs, eligible hospitals and CAHs that wish to use the streamlined application must submit their application according to the timeline established in PAMPA:

Eligible Professionals: March 15, 2016
• Eligible Hospitals & CAHs: April 1, 2016

Here is the announcement:

Please note: CAHs should use the form specific for the CAH hardship exceptions related to an EHR reporting period in 2015. CAHs that have already submitted a form for 2015 are not required to resubmit.

Medicare EHR Hardship Exception Instructions

Medicare EHR Hardship Exception Application

Medicare EHR Hardship Exception Application (CAH)

Onboarding webinars on Community Health Record for new members

We're excited about the Community Health Record now being accessed by physicians and other providers in Ohio. This is a single record on a patient that pulls together health information from various hospitals and facilities where that patient has visited. It involves only those hospitals and providers who participate in CliniSync. We have scheduled onboarding webinars for our new clients who have signed a contract with CliniSync and are interested in the Community Health Record. They will be held on Wednesdays from 1:30 p.m. to 2:30 p.m. throughout 2016 on these dates.
  • March 23
  • May 25
  • July 27
  • September 28
  • November 23
To find out more about the Community Health Record, contact the Community Outreach Manager in your region of the state.

Family docs: Training available for Million Hearts

The Ohio Academy of Family Physicians is seeking 20 family medicine practice teams to take part in a training session to discuss the importance of effective and efficient teamwork and its impact on patient care. Practice teams will be selected on a first come, first served basis.

Participants will gain insight into the “Check it. Change it. Control it.” program, learn the benefits of a team-based approach to care, and the practice impact of setting an office protocol that supports high blood pressure prevention and control. The entire team will come together in a setting outside of the office and gain insight into each team member’s piece of the puzzle.

In addition, the selected practices will be among the first to use the Ohio Academy of Family Physicians’ newly created Hypertension Module that has been accredited by the American Board of Family Medicine (ABFM) for Maintenance of Certification for Family Physicians (MC-FP) Part IV credit and by the American Academy of Family Physicians for 20 Performance Improvement in Practice credits.

For more information and to register, please visit:

CMS extends deadline to March 11 for federal reporting

March 11 deadline for PQRS reporting

CMS is extending the submission date for 2015 HL7 Quality Reporting Document Architecture (QRDA) data submission for the EHR reporting mechanism. Individual eligible professionals (EPs), PQRS group practices, qualified clinical data registries (QCDRs) and qualified EHR data submission vendors (DSVs) now have until March 11, 2016 to submit 2015 EHR data via QRDA.

A complete list of 2015 data submission timeframes is below:
  • EHR Direct or Data Submission Vendor (QRDA I or III) - 1/1/16 – 3/11/16
  • Qualified Clinical Data Registries (QRDA III) - 1/1/16 – 3/11/16
  • Group Practice Reporting Option (GPRO) Web Interface - 1/18/16 - 3/11/16
  • Qualified Registries (Registry XML)  - 1/1/16 - 3/31/16
  • QCDRs (QCDR XML) - 1/1/16 - 3/31/16

Please see the EIDM System Toolkit for additional information. For more information about PQRS, please go to

CMS extends Meaningful Use reporting deadline to March 11

CMS also extended the attestation deadline for the Medicare and Medicaid Electronic Health Record (EHR) Incentive Programs to Friday, March 11, 2016 at 11:59 p.m. ET, from the original deadline of Monday, February 29. Please note that Ohio Medicaid has extended its attestation deadline to Friday, May 20, 2016 at 11:59 p.m.

Eligible professionals, eligible hospitals, and critical access hospitals (CAHs) participating in the Medicare EHR Incentive Program can attest through the CMS Registration and Attestation System. Providers participating in the Medicaid EHR Incentive Program should refer to their respective states for attestation information and deadlines. Certain Medicaid eligible professionals may use the Registration and Attestation System as an alternate attestation method to avoid the Medicare payment adjustment (80 FR 62900 through 62901).

To attest to the EHR Incentive Programs for 2015:

  • Eligible Professionals may select an EHR reporting period of any continuous 90 days from January 1, 2015 (the start of the 2015 calendar year) through December 31, 2015.
  • Eligible Hospitals/CAHs may select an EHR reporting period of any continuous 90 days from October 1, 2014 (the start of the federal fiscal year) through December 31, 2015.
Attestation Resources
For assistance with attestation, please review the following CMS resources:

For More Information
Visit the Registration and Attestation the 2015 Program Requirements pages on the CMS EHR Incentive Programs website
For attestation questions, please contact the EHR Information Center Help Desk at (888) 734-6433/ TTY: (888) 734-6563. The hours of operation are Monday to Friday between 7:30 a.m. and 6:30 p.m. EST.  

Don't miss annual association events

OHIMA's The Power of You: Strengthen H.I.M. March 7-9 
OHIMA is holding its Annual Meeting & Trade Show entitled The Power of You: Strengthen H.I.M. The show attracts more than 800 HIM professionals each year.  Here is the complete program and registration.

OSMA's Education Symposium Mission Possible: Care. Connect. Change. April 1 
More than 16 educational sessions, inspiring speakers, networking opportunities and ways to improve your practice will be held at the Hilton Easton in Columbus April 1. For more details, look at the brochure to learn more and register here

Ohio Osteopathic Association's Charting the Course for Healthcare Transformation April 20-24
This year's OOA symposium at the Hilton Easton in Columbus offers an average of 30 hours of AOA Category 1-A CME credit, with a variety of workshops and lectures providing  the most up-to-date information on topics every physician should know. It will feature more than 40 exhibits, host a regional scientific poster contest, provide updates from state and national leaders, and give the opportunity for networking. Sign up by April 1 for a discount. You can access the complete program here.

Ohio Optometric Association holds Practice Management Institute May 4
The OOA will hold a Practice Management Institute at the Columbus State University Conference Center May 4 that features Dr. Alan Glazier, founder of ODs on Facebook where he will present The Greatest Social Media Course EVER. You can access the agenda and registration here. 

CSOHIMSS holds March 9 webinar on The NOTICE Act

Date: Wednesday, March 9, 2016
Time: Noon – 1:00 PM
Registration Link is here or copy and paste:

Topic/Title: The NOTICE Act – New Requirements for Observation Patients – What Your Organization Needs to Know
Presented by: Timothy Kelly
                       Patient Engagement Solutions
                       Standard Register  
Presentation Overview:  On August 6, 2015, President Obama signed the Notice of Observation Treatment and Implication for Care Eligibility Act (NOTICE Act). This law requires hospitals to formally notify applicable Medicare patients of their observation status and the implications that outpatient status may have on both cost-sharing responsibilities and coverage eligibility for subsequent care settings.
This session will review the background that led to the legislation including the growth in observation stays, the Two-Midnight Rule and the emergence of state-specific notification requirements. Attendees will be presented with an overview of the financial implications of the inpatient/outpatient (Part A/Part B) status decision and the impact that status may have upon both Medicare and private payer beneficiaries.
Participants will be provided with recommendations for the timing of notification, suggestions as to which providers should administer the notification process and recommendations on the disclosure language itself. Strategies for documenting the notification process in the electronic health record, along with the process for documenting those cases where patients refuse to sign the notification acknowledgement documents, will be presented.
Lastly, the role of technology to help ensure patient understanding of their care status will be explored. The application of technology to follow-up with patients who may decline an observation admission, against medical advice, will be discussed.
Copyright © 2016
Ohio Health Information Partnership, All rights reserved.

Our mailing address is:
3455 Mill Run Dr. Suite 315                                            
Hilliard, OH 43026
(614) 664-2600
For questions call or email
Dottie Howe
Director of Communications
(614) 664-2605
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