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Personal Audiovisual Collections Newsletter Issue 2, March 2014
About the Personal Audiovisual Collections Community
What is Happening?

Most of the Core experts involved in the Personal Audiovisual Collections Community have found needs and identified specific problems that prevents or slows down digitisation and long-term preservation research uptake. These problems are similar to those of all other communities, however there is a lack of guidelines and established practices to help institutions to receive content and to manage legal, descriptive and commercial issues.

Personal contributions tend to be just content; with no metadata, sometimes no clear ownership and no understanding from the individual’s point of view of the value or interest they may have for an archive (many individual content-holders tend to overestimate the value of their donation). There is from a practical point of view a need for:
  • Guidelines for agreements with personal content-holders;
  • Metadata schemes that will bring the minimum amount of needed information produced by the donator;
  • Commercial partnership guidelines.
For institutions there is the problem of integrating personal contributions within a larger collection frame. Lots of cataloguing and structuring work has to be done in order to organise collections in sub-collections or themes. From a user point of view, where a content-holder is confronted with the preservation of his digital assets, the main problems are the lack of dedicated tools or services for archiving hundreds or thousands of objects (an archival tool that would manage the essence linked to a metadata database, manage the life-cycle, make essential checks of integrity), lack of archiving guidelines or know-how (how should I organise my collection, name the items, describe them?) and finally lack of knowledge about quality and formats (which is the best format for long-term, which quality definition?).

Free Webinar: How to help content owners to bring their collection to institutions
Heritage institutions are increasingly interested in receiving contributions from users and content collectors. On the other hand, content holders are willing to give or to make accessible contents they have produced or inherited to institutions, which can assure a long-term access and preservation of their values. This is why many initiatives have started in the last years to bring both actors together in a mutual trusted relation. What are the implications and actions of such contributions? How should institutions and users think this collaboration?

The webinar is intended to institutions willing to receive external donations, as well as to content holders searching to understand the ways and methods to contribute. We are going to present several use-cases and explain the legal, documentation and technical issues related to these actions.

Dates and speakers to be confirmed. Keep an eye on and the upcoming newsletters for more information and timing.

Featured Blog
The experience of Ina "Mémoires partagées", the French audiovisual heritage
Who would have thought that, one day, old family films would be a valuable heritage? Ina, The National Audiovisual Institute, responsible for the French public memory, believed it was possible to combine macroscopic great history with trivial daily memories, and so in in 2012 started to build a large collection of amateur films, a real hidden treasure for historians and filmmakers.

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Library Highlight
AV Digitisation and Digital Preservation TechWatch Report #01
PrestoCentre's TechWatch Reports are about identifying technology trends and business issues which exist in digital AV archiving and finding a way to bring clarity in a language that is accessible to nonspecialists.

This first TechWatch Report has been written by members of PrestoCentre involved in the Presto4U project and was compiled through meetings they had with specialist technology vendors and researchers late 2013. This TechWatch is the first of what will become a regular report, published twice to three times a year.

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Upcoming Events
April 10-11: Personal Digital Archiving 2014 – Personal Digital Archiving 2014 explores the intersections between individuals, public institutions, and private companies engaged in the creation, preservation and ongoing use of the digital records of our daily lives. The conference reflects upon the current status of personal archiving, its achievements, challenges, issues, and needs as evidenced through research, education, case studies, practitioner experiences, best practices, the development of tools and services, storage options, curation, and economic sustainability. There is also interest in the role of libraries, archives and other cultural heritage organisations in supporting personal digital archiving through outreach or in conjunction with developing community history collections.

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The Presto4U project receives funding from the European Commission's Seventh Framework Programme (FP7). The project will run from 1 January 2013 till 31 December 2014

PrestoCentre Foundation is a non-profit organisation registered under KvK54274427