Dear Executive Directors,
Hello. I hope you, your loved ones, and your staff are doing well.
We are issuing guidance related to LSC and CARES Act Reporting Requirements. These requirements address two goals. The first is to comply with the specific quarterly reporting requirements set out by the CARES Act. The second is for LSC to get a sense of the impact your pandemic response work is having on the LSC-eligible client population. We are using the CARES Act’s quarterly reporting schedule to collect all of the data.
To facilitate your reporting, we are working with the developer of our new grants management system, GrantEase, to design a reporting template that will be available by July 1. Our goal in developing the guidelines and template is to minimize additional reporting requirements and the need for grantees to develop and implement new data collection systems. Any grantee that finds these requirements present a challenge should contact us at COVIDReporting@lsc.gov as soon as possible.
As discussed in guidance, the data must be submitted within 10 days of the end of a quarter. The first report is due on or before July 10, 2020 and the last report will be due on or before October 10, 2021. During our April 14th webinar, we indicated that you would have to submit two separate reports - one to LSC and one to the Pandemic Response Accountability Committee. With the development of this template, LSC will take responsibility for submitting the required information tot he Pandemic Response Accountability Committee - so you will only have to submit one report.
Each report will require specific information, which is summarized below:
- General Information– must be completed by all grantees regardless of the level of CARES Act Funding.
This section asks for basic identification data, congressional district(s) served, a general description of the work funded, and amounts awarded, received, expended, and obligated. LSC will transmit this information to the Pandemic Response Accountability Committee.
- Projects and Activities—Cases Closed – must be completed by all grantees regardless of level of CARES Act Funding.
This section asks for anonymized cases closed data. LSC’s primary purpose for collecting this data is to see how grantees are spending COVID-19 Supplemental Grant Funding, who is being served, and what services are being provided. Additionally, in the interest of better understanding the impact the COVID-19 pandemic is having on the civil legal needs of the LSC-eligible client population, LSC is encouraging, but not requiring, grantees to collect and report data related to pandemic related cases that are funded by other sources (e.g., LSC basic field, VAWA).
Information collected under this section includes: the LSC problem code, the LSC closing code, funding source, advocate type (PAI or staff), client ethnicity, client age, client gender, and veteran status. Case information will not be provided to the Pandemic Response Accountability Committee Pandemic unless specifically requested. Client names and other personally identifiable information should not be submitted.
In determining whether a case is COVID-19 related, grantees should consider:
- the date the case was initiated. Cases initiated before declaration of the national emergency are likely not pandemic related, unless the pandemic had a negative impact on the case; and
- whether there is a nexus between the pandemic and the civil legal issue for which legal services are being requested.
- Projects and Activities—Other Services – must be completed by all grantees regardless of the level of CARES Act Funding.
This section asks grantees to track these activities whether they were funded in whole or part with LSC COVID-19 Supplemental Funding. To the extent practicable, we are asking, but not requiring, grantees to track and report pandemic-related activities that are LSC-eligible but not supported by LSC COVID- 19 Supplemental Funding (whether LSC funded or non-LSC funded). Other services information will not be provided to the Pandemic Response Accountability Committee Pandemic unless specifically requested.
- Part 1631 Procurements – must be completed by grantees that received more than $150,000 in CARES Act funding. Additionally, any purchases made using Telework Capacity Building funds must be included in this section.
This section requires grantees to report whether they entered into a contract(s) for goods or services of more than $25,000 to be supported in whole or in part using COVID-19 Supplemental Grant Funds. LSC will take responsibility for submitting this information to the Pandemic Response Accountability Committee.
- Jobs Created and Preserved – must be completed by grantees that received more than $150,000 in CARES Act funding.
This section requires grantees to provide data related to maintaining and/or hiring both employees and independent contractors. LSC will take responsibility for submitting this information to the Pandemic Response Accountability Committee.
- Part 1627 Subgrants – must be completed by grantees that received more than $150,000 in CARES Act funding.
This section requires grantees to report on all Part 1627 subgrants awarded using these funds in any amount, regardless of whether LSC prior approval is needed. The required reporting follows the Federal grant rules for reporting data about subawards to USASpending.gov. LSC will take responsibility for submitting this information to the Pandemic Response Accountability Committee.
If you have questions regarding the reporting requirements, please submit them to COVIDReporting@lsc.gov. We will add them to our frequently asked questions on the COVID-19. We will also have a webinar the week of June 1, 2020 to review the requirements and to answer your questions.
We all hope that you and your staff stay well.
Vice President for Grants Management
Legal Services Corporation
3333 K Street, N.W.
Washington, D.C. 20007