With June 21st behind us the countdown to summer and the new season has started. We have a busy period coming up with planning for the yard upgrade, the General Meeting on 4th August, end of financial year, AGM and Opening day.
A part of the AGM is the election of the committee. The club rules (Rule 20) states “The affairs of the Club shall be managed by the Committee, which shall have the following powers: ..” then follows 10 clauses setting out specific powers.
I thought it may be appropriate for anybody who may be considering standing for the committee to give an outline what the committee actually does and what happens at a committee meeting.
But first, let’s consider what a committee actually is. The Oxford dictionary states a committee is: “a self-constituted organization for the promotion of a common object”.
In this case, the member’s appoint the committee to achieve the common object, which is: “the encouragement of pleasure boating in all facets, the encouragement of safe boating and such other matters and purposes connected with the welfare and development of the Club.”
There are some alternative definitions around committees for example;
To get something done a committee should consist of no more than three people, two of whom are absent. -Robert Copeland
A committee is a cul-de-sac down which ideas are lured and then quietly strangled. -Barnett Cocks, attributed
I can assure you that your committee strongly agrees with the Oxford definion. In practical terms, this sees the committee time split into four main aspects:
- maintain the smooth running of the club (including approving new members, expenditure and interacting with staff),
- monitoring and maintenance of our physical assets,
- organising events for the members
- planning for the future.
To achieve this the committee is split into three sub committees, House, Yard and Management. The Vice Commodore and Rear Commodores are the chairs of each of those teams, who act as reports for the paid staff. Committee members are appointed to these sub committees to spread the workload.
The committee meets on the 3rd Monday of each month, except January when there is no meeting. A meeting generally lasts approx. 2 hours, with a standing agenda that covers a number of administrative, operational and strategic matters – such as correspondence, reviewing finances, approving payments, accepting new members, on water and social activities, facilities, the restaurant, moorings, health and safety, and strategic planning.
The committee exists to serve the members and provide facilities/events to meet the members’ needs. Just as much as the members rely on the committee to keep the club running, the committee needs the members to support the club to ensure it not only survives but thrives. Please support our events and make use of the suggestions box and or let us know your thoughts/suggestions by sending an email to the office at email@example.com
or myself at firstname.lastname@example.org
Stay warm and safe boating.
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