After years at Comfort Suites, the Salem Macintosh Users Group (SMUG) is starting off the new year with a move to Center 50+. The Tuesday, January 14 meeting will be the inaugural session at the new space, and the group is excited at the prospect of using a modern facility with a lower monthly rental cost.
As previously, the SMUG Board will meet from 6 PM to 6:45 PM. This meeting is open to all members, but typically club business isn't the most engaging and there are few attendees other than the board members themselves.
The action really kicks into gear at 6:45 PM which is when the Q&A session starts. Bring your Apple-related questions and the group will do its best to find answers. This popular session is a good opportunity to share knowledge and learn about your Apple hardware and software.
Around 7:15 PM, we take some time to socialize and get a club news update or two.
The main presentation begins around 7:30 PM and usually runs about an hour or so. This month, Ty Davison (yours truly), will be presenting on File Management, a topic that could also be called, "Where the heck did my stuff go?" We'll walk through different types of files, where things get saved on your computer, how to find files, local versus cloud storage, and more.
2615 Portland RD NE
We will meet upstairs in the computer lab. Visitors welcome! Come check out SMUG in their new location.
The New York Times recently published a bombshell article
revealing just how completely our every movement is tracked by companies in the business of selling our locations to advertisers, marketers, and others. Anonymous sources provided the Times with a dataset from a single location-data company that contained 50 billion pings from the phones of more than 12 million Americans over several months in 2016 and 2017.
This data enabled the Times reporters to track numerous people in positions of power, including military officials, law-enforcement officers, and high-powered lawyers. They were able to watch as people visited the Playboy Mansion, some overnight, and they could see visitors to celebrity estates. Once they identified any particular phone, they could track it wherever it went. Imagine what that data could be used for in the wrong hands.
No one intends to let unknown companies track their locations constantly. But code built into smartphone apps does just that, often without our knowledge. Many of the apps that request access to location services have an entirely legitimate reason for doing so—for example, Google Maps can’t provide navigation directions unless it knows where you are. But others want location access for less practical reasons—do you really want to let a coffeeshop app know your location at every moment in exchange for the occasional free latte? And some apps—notably weather apps
—may have a legitimate need for location information but use that data for far more than users expect.
Even if you’re not too perturbed about companies you’ve never heard of knowing your exact whereabouts at all times (mostly to serve you more targeted advertising), there’s no guarantee this data couldn’t fall into the hands of foreign governments, organized crime, or hackers willing to sell your movement patterns to an aggrieved employee, corporate spy, or jealous ex-lover.
Steps You Can Take to Protect Your Location Privacy
Luckily, Apple provides controls in iOS that let you limit your exposure. For most people, going completely dark isn’t realistic. Too many iPhone capabilities require location services, ranging from turn-by-turn directions, to geotagging photos, to using Find My to see if your kid has left the soccer tournament yet.
Nevertheless, going dark is a possibility: go to Settings > Privacy > Location Services and disable the Location Services switch at the top. That turns off location services for all apps, although iOS will turn them back on temporarily if you use Find My iPhone to enable Lost Mode.
Here’s what we recommend instead.
- Go to Settings > Privacy > Location Services and scroll down to see a list of every app on your iPhone that would like to know your location. (The same is true on the iPad, but fewer people use their iPads as much while out and about.)
- For each app in the list, tap the app’s name to bring up the Allow Location Access screen, which has up to four options:
- Never: Prevent this app from ever determining your location.
- Ask Next Time: The next time the app wants permission to track you, make it ask again.
- While Using the App: Allow the app to track your location as long as you’re actually using it.
- Always: Let the app track your location at all times, even when you’re not using it.
- Tap one of the options to select it, and then tap Back to return to the list.
We can’t tell you exactly how to configure each app since everyone has a different set and different levels of privacy worry. However, here is some advice:
- Apps and other entries from Apple are generally safe because Apple has an extremely strong privacy stance and excellent security against hacks. But, down in System Services at the bottom, we’d turn off Location-Based Apple Ads and Popular Near Me—even if Apple is collecting this data anonymously, it’s still being used to sell things to you, not to provide useful services to you.
- For most apps, change the Allow Location Access setting to Ask Next Time to force each app to prompt you again. If it asks at a point where it’s reasonable that it would need to know your location, such as Yelp wanting to show you nearby restaurants, grant it. If you don’t understand why it’s asking, or if the request seems weak (“To show you which wines are available for purchase in your area.”), deny the request.
- With apps that obviously need location services, such a parking app that needs to know which area you’re in, change the setting to While Using App and see if that meets your needs.
- Only if you clearly need to allow a particular app to track your location in the background—turn-by-turn navigation apps are the most common—should you change that setting to Always. Almost no apps should be given such power, and many won’t even provide the option.
There’s one unusual item in the list: Safari Websites. It’s a master switch that lets Web sites loaded in Safari ask for your location. That’s probably not a major privacy concern, but few Web sites provide sufficiently useful location-based features (mostly for finding nearby chain store outlets) that it’s worth bothering.
In the end, go with your gut. If thinking about a particular app or company potentially recording your location constantly gives you the creeps, turn it off and either find an alternative or do without. Legislation may be the only solution in the end, but for now, we can take steps like these to protect ourselves.
Migrate to a new Mac immediately rather than waiting
The next time you buy and set up a new Mac, make sure to migrate data and apps from your previous Mac to it right away during the initial setup. It can be tempting to see what it’s like to use it fresh from the factory or to delay migrating because doing so would force a macOS upgrade, but waiting is a mistake.
The problem is that if you do real work in an account on the new Mac, when it comes time to use Migration Assistant to bring over data from your old Mac, there’s no way to merge the old and new accounts. The best workaround is to make sure all important data on the new Mac is also stored in a cloud service like iCloud Drive or Dropbox, and then replace the new account on the new Mac with the old account from your previous Mac. Bring all the data back down from the cloud afterward.
As a reminder, MacAtoZ can help with all facets of buying a Mac, from pre-purchase consulting (so that you get the Mac that's right for you), to purchase and delivery (we have an Apple authorized sales channel, though we always encourage clients to buy through whatever mechanism is easiest for them), to set up and data migration, to training and troubleshooting. If you'd like help with any of these things, please feel free to call us (503-507-0410) or email firstname.lastname@example.org
Finding the shot you want in Mac's Photos app
Digital cameras have been around long enough that people have stopped making snarky comments about how hard it is to find anything in a shoebox filled with hundreds of unorganized photos. But given the tens of thousands of photos many of us now have, it’s hard to be smug about the ease of finding any given image. Luckily, Apple has provided us with numerous tools in the Photos app to help. Some of these organization systems you have to set up and maintain, but others work silently for you in the background. Let’s start with the automatic methods.
It’s impossible to miss how Photos automatically organizes your photo library by date, particularly in macOS 10.15 Catalina (which as a reminder, we do NOT recommend yet), where the Photos view lets you drill down by Year, Month, and Day. One tip: Day view doesn’t necessarily show you all the pictures taken on a particular day; to see them, click All Photos.
If you don’t want to browse, you can also search (choose Edit > Find) on things like “2015” or “January 2015.” The utility of such searches is that they filter the displayed images to just those taken in that year or month. You can even search on “January” to find all photos taken in January of any year.
With a little training of its facial recognition algorithms, Photos can automatically create and maintain collections of photos of particular people. Click People in the sidebar to see the faces that Photos has identified automatically, and if any of them currently lack names, click the Name button for a photo you want to identify, enter a name, and either press Return or select from the suggestions. Although it may not happen immediately, Photos will scan all photos for other pictures of each person and add them; if you get a banner in the toolbar asking you to review additional photos, click Review and then deselect any photos that aren’t that person in the next dialog.
Whenever you’re looking for a photo of a particular person, the fastest way may be to focus on just those photos that contain their face. Click People in the sidebar and double-click the desired person’s box to see their photos. Make sure to click Show More to see all the matched photos, rather than just those Photos deems the best.
By default, the Camera app tags every iPhone or iPad photo with the location where you took the picture. That enables you to search for images on a map. Click Places in the sidebar, and then pan and zoom the map to find the desired location. Click any photo thumbnail to show just the photos taken in that spot. If you know the name of the location, you can also search for it directly—Photos knows the names of all geotagged locations.
Location-based searching could be a godsend for real-estate agents, builders, and others who need to collect images by address. No need to use keywords or other metadata, since the geotagging provides all the necessary information.
AI Object Search
In the last few releases of Photos, Apple has added object searching, which finds photos based on their contents. Looking for photos of cows, or beaches, or oak trees? Just type what you want to find into the Photos search field, and Photos might find it.
Although it’s magic when this approach works, don’t put too much stock in it. Searching for “cow” also brought up images of pigs, goats, and horses for us. Close, in that they’re all four-legged farm animals, but no cigar.
Sometimes, what you want to find is already categorized by its media type. If you want to find a selfie, for instance, or a panorama, look no further than the Media Types collection in the Photos sidebar. It includes dedicated albums that automatically update themselves to contain videos, selfies, Live Photos, Portrait-mode photos, panoramas, time-lapse movies, slo-mo movies, bursts, screenshots, and animated GIFs.
Albums and Smart Albums
With the categorization techniques so far, you don’t have to do much, if anything. With albums, however, all organization is entirely manual. Creating a new album is easy—select some photos and then choose File > New Album with Selection. After the fact, you can add more photos to the album by dragging them from the main window to the album in the sidebar. And, of course, clicking the album in the sidebar displays all the photos.
Smart albums are entirely different from albums—they are essentially saved searches. To create one, choose File > New Smart Album and then define the matching criteria. Photos provides oodles of options, making it easy to create a smart album that, for instance, holds photos of a particular person taken with one specific camera over a certain time frame.
An aspect of working with albums and smart albums that can be confusing is how to delete photos. When you remove a photo from a regular album, you’re just taking it out of that album, not deleting it from your library. (To actually delete a photo from your library, click Photos in the sidebar before selecting the photo and pressing the Delete key.) The only way to remove a photo from a smart album is to ensure that it no longer matches the smart album’s criteria, either by changing the conditions or by modifying the photo’s metadata, which isn’t always possible.
If you want to tag individual images in a way that makes them easy to find later, keywords are an excellent option. Choose Window > Keyword Manager to display the floating Keywords window, and click Edit Keywords to open the editing view where you can click + to add a keyword (complete with a one-letter shortcut, which also puts it at the top of the Keywords window). Click – to remove a keyword (from the list and from any photos to which it’s assigned). Click OK to switch back to the main keyword view.
To assign a keyword, select a set of photos or just focus on the current one. Either click the keyword in the Keywords window or press its associated letter shortcut. Clicking or pressing the shortcut again removes the keyword.
You can see what keywords are attached to an image by making sure View > Metadata > Keywords is chosen and then clicking the badge that Photos adds to keyworded images. To find everything with a particular keyword, though, you’ll have to do a search and, if necessary, look at the Keywords collection at the bottom of the search results.
Titles and Descriptions
Another way to find photos manually is to give them titles or descriptions and then search for words in those bits of metadata. Applying consistent titles and descriptions manually would be onerous, but you can do multiple selected images as easily as one. Select some pictures, choose Window > Info, and in the Info window, enter a title or description. Close the Info window to save.
To see (and edit) the title under each image, make sure View > Metadata > Titles is chosen. To find included words, you need to do a search, just like with keywords.
Choosing the Best Approach for Your Needs
So many choices! Here’s our advice about which should you use:
- When possible, stick with the approaches (date, People, Places, object search, media types) that require little or no additional tagging work. People and Places are particularly useful that way.
- If you can construct a smart album that finds all the images you want, do it. However, it may not be useful (or possible) unless you’re looking for a subset of photos that already are in an album, have a keyword, or are attached to a person.
- Use albums for quick, ad-hoc collections or for collections of related photos. They’re easy to make and use, and to delete if you no longer need them. An album would be good for collecting all the photos from your summer vacation.
- Use keywords to identify general aspects of images throughout your entire photo library that you’re happy to access only by searching or via a smart album. Keywords would be useful for tagging all the photos you take of lecture slides, or that relate to your hobby.
- Avoid relying on titles and descriptions if you can. It’s too easy to make mistakes such that later you can’t find items you’ve titled or described. Albums and keywords are better for organization. Leave the titles and descriptions for actually titling and describing individual images.
Next time you think, “I wish I could find all my photos that…,” take a minute and think through these options to decide which will best serve your needs.