News from the
Archivists Round Table

Edition #4: November 2011

New York Archives Week Event Calendar picture
2011 K-12 Archives Education Institute
The Archivists Round Table of Metropolitan New York, Inc.(ART), in partnership with the National Archives at New York City and the United Federation of Teachers/Association of Teachers of Social Studies (UFT/ATSS), organized the second annual K-12 Archives Education Institute (AEI). The event was held at the National Archives at New York City from 9:30am-3:30pm. This program brought together 35 local K-12 teachers, educators, and archivists to discuss strategies for teaching primary source materials on the topic of immigration and migration.

The AEI began with a morning panel moderated by Christopher Zarr, Education Specialist at the National Archives at New York City, with the following panelists:

• Pamela Cruz, Director, Girl Scouts of the USA National Historic Preservation Center
• Richard Geldmacher, Social Studies Cluster Teacher, PS 68, Bronx; Chapter Leader, United Federation of Teachers
• Ellen Noonan, Adjunct Professor of Public History, New York University; American Social History Project/Center for Media and Learning, The Graduate Center, City University of New York
• Andy Steinitz, Master of Science Student, Library and Information Science, Pratt Institute; Assistant Registrar-Transfer Articulation, Office of the Registrar, Pratt Institute

Following lunch, the Institute culminated in a collaborative exercise to develop K-12 curriculum on immigration and migration based on Common Core Standards and utilizing the collections from participating repositories. The curriculum development will be ongoing with the participants and will be presented to the public as a work in progress at a special event in January 2012.

See the 2011 K-12 Archives Education Institute photo album now available on ART's Flickr account (ArchivistRT).

Generous support for the AEI was provided by MetLife.

Photograph courtesy of Johanna O'Toole.
Top Image Caption: Debra Edmund (left) and Pamela Cruz report back to all participants during the afternoon group activity analyzing archival documents covering the theme of immigration and migration in New York. Each group described strategies to teach these archival documents within the K-12 classroom setting.

Image of Winter issue of Metropolitan Archivist
Call for Submissions
Winter Issue
Metropolitan Archivist

Calling all submissions for the Winter issue of Metropolitan Archivist. Items for the Winter 2012 issue are due by November 15, 2011.

All work should be sent to specific section editors as noted below to ensure timely review and consideration for publication.

Review Process
Articles and submissions will be subject to review by the editors for grammatical or typographical errors. Some articles may be edited for length. If substantive changes are made, the article will be returned to the author for review before publishing.

Image Permissions
Permission to use images online will be requested for contributors. Please fill out and sign the Permission to Publish Images Form and advise your organization that the newsletter is online before submitting images with your submission. Please email the pdf form along with your submission to the Editor.  Please include your name, title and institution with your submission.

The editorial staff is extremely grateful to those who contribute their time and expertise to the newsletter. We appreciate this sharing of information and support of the metropolitan archival community.

For Feature Articles
Preferred length of submissions is 800-1000 words. Accompanying images should include caption and credit information. Three or four images per article are recommended. Comments, questions, or submissions for features should be directed to Celia Hartmann, Features Editor.

Repository Reviews
These reviews should be 500-800 words. Accompanying images, preferably an interior and exterior image, are recommended. Caption and credit information must be included. Submissions for features should be directed to the Editor.

Book Reviews
Book Reviews should be 400-500 words in length. Reviews should be a critique of the work and provide readers with information as to whether the title is something they would purchase. Reviewers can also select their own titles. Submissions may be sent to Lindsey Wyckoff, Book Reviews Editor.

ART News
The Newsletter welcomes submissions of news regarding recently opened collections, acquired grants, surveys of collections for special projects, professional achievements and milestones and other news of interest to the metropolitan archival community. Submissions should be no longer than 200-250 words. Submissions may be directed to Will Andersen, ART News Editor.

For general inquiries, please contact the Editor, Ryan Anthony Donaldson.

Back issues of Metropolitan Archivist are available and online via the ART website.

Call for Volunteers
Artists’ Records Symposium Proceedings

The Archivists Round Table will be publishing proceedings from its recent symposium, Artists’ Records in the Archives, held on October 11th and 12th in New York City. We are looking for ART members who would like to help facilitate this project. Project responsibilities will include communication with symposium speakers, editing and formatting of submissions, and help with publicity. This work will be completed between January and June 2012.

Please contact if you would like to help with this project.

ART November 2011
Programming Event:
Tamiment Library & Robert F. Wagner Labor Archives

The Programming Committee of Archivists Round Table of Metropolitan New York, Inc. (ART) is pleased to announce the November Programming Event:

"Fellow Travelers: Processing Across Professions"
Co-Sponsored with New York University Tamiment Library & Robert F. Wagner Labor Archives

Date: Wednesday, 30 November 2011
Time: 6:00 pm - 6:45 pm Social
6:45 pm - 8:00 pm Programming Event

Location: NYU Tamiment Library

Registration Rates:
$5.00 for ART Members
$10.00 for Non-Members
Free for NYU Students, Faculty, Staff (NYU I.D. required at the door)
NYU Tamiment Library

For ART’s November meeting, the project staff responsible for processing the Communist Party of the United States (CPUSA) collections at Tamiment Library will discuss the histories of these collections and relate challenges encountered during processing, as well as highlight interesting finds.

Hillel Arnold, Project Archivist - photo morgue, The Daily Worker.
Jillian Cuellar, Processing Archivist - The Archive of the Communist Party, USA
Daniel Eshom, Catalog Librarian - Library of the Reference Center for Marxist Studies.

To register and for the full event listing, see ART's event calendar.

Questions concerning this event may be sent to:
SAA and National History Day logos

SAA RAO Committee Announces New National History Day Toolkit

The National History Day Committee of the Society of American Archivists Reference, Access and Outreach Section recently released an online toolkit aimed at assisting educators, students, archivists and librarians in their efforts to promote and participate in National History Day (June 2012). The online toolkit and interactive resource available here, offers a plethora of practical information with the option of guided entry points for Students and Teachers, and Archivists, Librarians and Media Specialists. The following is a summary provided by the Society of American Archivists National History Day Committee:

"National History Day provides structure and guidance to teachers and students learning to work with archival materials.  It also provides one of the most effective approaches for archivists who want to reach out to middle and high school students. See the NHD site at:
NHD sponsors annual competitions for middle and high school students using primary sources to create original papers, documentaries, websites, exhibitions, and performances.  The program guides teachers and students to high quality use and citation of archival sources.  If you are thinking of reaching out to middle and high school students, National History Day may offer the structure you want for success.
The toolkit is an ideal resource for archivists and librarians who wish to get involved in National History Day.  In it you will find practical information about outreach to NHD teachers, the annual calendar for NHD competitions, how to create subject guides for the annual competition, examples of excellence in outreach and collaborations, and information on managing class visits. There is also helpful information about how to work with novice researchers and best serve their needs.

Students and teachers will find videos about primary sources and archival research, information on how-to find archives with primary sources on specific topics, friendly explanations of what to expect when students visit an archives, and links to reliable online digital collections.
Interactive!  Site visitors are invited to leave comments, contribute their repository information to the NHD list of participating repositories, and even suggest digital collections to add to the list of online primary sources."

For more information on the National History Day Committee, see the RAO section of the Society of American Archivists online.

Museum of the City of New York logo

From Our Members:
ART Listserv Contributions

CJH - Societal Trends and Archives Outreach (November 11)
Posted by Rachel Miller

World Day for Audiovisual Heritage (October 27) FWD: World Day for Audiovisual Heritage, Thurs. 10/27
Posted by Kristin MacDonough

Milton Exhibition Reprise at Rutgers (until Jan 6, 2012) Milton Exhibition Reprise at Rutgers
Posted by Fernanda Perrone

Museum of the City of New York re-opens for onsite research Museum of the City of New York re-opens for onsite research (November 1)
Posted by
Lindsay Turley

Edward Steichen Archive Now Available at the MOMA
Posted by Celia Hartmann

"Henrietta Szold" screening at MOMA (November 2)
Posted by Susan Woodland

Be a part of Brazilian World Music Day (September 7, 2012)
Posted by Bob George

All Aboard! Railroad exhibition at Rutgers -NB (October 27)
Posted by Fernanda H. Perrone

Mapping Philadelphia's Memories -
(October 14)
Posted by Leah Loscutoff

SAA endorses OCLC's Well-intentioned practice (WIP)
Posted by Cynthia Tobar

Johanna Drucker - Rutgers Seminar in the History of the Book 2011-2012 (October 13)
Posted by Rachel Miller

Philosophical Leadership Needed for the Future: Digital Humanities Scholars in Museums (November 18)
Posted by Cynthia Tobar

ART & community calendar image
Spirits Alive!

A Program from the Winner of ART's
Educational Use of Archives Award

Aquinas Honors Society Students - Shiloh Church Presentation - Spirits Alive!
Image Courtesy of Carl Ballenas

Shiloh Church Presentation:
Gabrielle Hollant (as church member),
Tobi Ayeni (as Reverend Samuel Cornish)
and Aniyah Smith (as church member).

On October 15, 2011, students in the Aquinas Honor Society at the Immaculate Conception School participated in the annual Spirits Alive! walking tour and presentation at Maple Grove Cemetery in Kew Gardens, Queens during the Open House New York weekend.

Originally created as the Historical Wax Museum social studies program by Immaculate Conception School teacher Carl Ballenas, the program evolved into a community event Celebrating the Living Spirit with the assistance of Maple Grove Cemetery past president Linda Mayo Perez. In 2005, the event was renamed
Spirits Alive! with the addition of program partner, the Richmond Hill Historical Society.

Now an annual traditional, students and volunteer actors pay tribute to the lives of noteworthy historical figures and bring the roots of the past into the community. The Aquinas Honor Society was the recipient of the Educational Use of Archives Award at this year's ART Awards Ceremony.

AIC and Heritage Preservation Seek Nominations for 2012 Award 

The American Institute for Conservation of Historic and Artistic Works and Heritage Preservation are seeking nominations for the 2012 Ross Merrill Award for Outstanding Commitment to the Preservation and Care of Collections. The deadline for nominations is December 15, 2011.
The following is an excerpt from the October 27, 2011 press release:

"The American Institute for Conservation of Historic and Artistic Works (AIC) and Heritage Preservation invite nominations for the 2012 Ross Merrill Award for Outstanding Commitment to the Preservation and Care of Collections.  The award is presented annually to an organization in North America that has been exemplary in the importance and priority it has given to conservation concerns and in the commitment it has shown to the preservation and care of its cultural property within the context of its broader mission, which may include interpretation, research, scholarship, education, and/or public outreach.
The award was created in 1998 and renamed in 2011 in honor of the late Ross Merrill, who was the National Gallery of Art’s chief of conservation, Chairman of Heritage Preservation, and a national leader in collections care. A total of 27 awards have been given, recognizing organizations in both the United States and Canada have been honored; all North American not-for-profit institutions responsible for the care of cultural property are eligible for this award. 
Previous recipients include the Maymont Foundation, the Architect of the Capitol, the Friends of 'Iolani Palace, Historic Cherry Hill, the Shelburne Museum, Cleveland Public Library, the Historical Society of Frederick County (Maryland), Sam Noble Oklahoma Museum of Natural History, and the Arizona State Museum. For a full list of previous recipients, and details on why they were selected to receive the award, please click here:
A nomination should describe conservation and preservation activities that demonstrate the institution’s sustained commitment to collections care. This award is not designed to recognize an individual project.  Visual documentation (photos, slides, etc.) is also encouraged. Describing how the organization has broadened its community’s understanding of the goals of conservation can strengthen an application. Organizations may act as their own nominators, but additional letters of support are welcomed.  Guidelines for nominations and tips on how to put together a successful packet can be found at:"

Social Media Snapshots

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To Our Volunteers - 2011 New York Archives Week

ART would like to give a special thanks to all the members who helped make this year's New York Archives Week a success:

Shirin Khaki
Jenny Swadosh
Katia Shraga
Matthew Carson
Emma Curtis
Barbara Gombach
Andy Steinitz
Tiffany Colannino
Janet Bunde
Michael Montalbano
Annalisa Pesek
Rachel Jirka
Lindsay Turley
Bonnie Marie Sauer

Marcos Sueiro Bal
Nick Pavlik
Elizabeth Pope
Tamar Zeffren

Members contributed countless volunteer hours to the 2011 program, which included events such as the Artists' Records in the Archives Symposium, the annual ART Awards Ceremony and the K-12 Archives Institute.

Additional acknowledgement goes out to the ART Board of Directors, National Archives in New York City, New York Public Library,
Fashion Institute of Technology,
and all participating ART member repositories ... we look forward to working with you next year!

DORIS/DCAS Merger Proposed Legislation

The Archivists Round Table of Metropolitan New York (ART) continues to support the New York City Department of Records and Information Services (DORIS) and to advocate for DORIS as the New York City Council considers legislation, Intro. No. 486, to merge DORIS with the New York City Department of Citywide Administrative Services (DCAS).

As it is described in the legislation’s title, Intro. No. 486, proposes “A local law to amend the New York City charter and the administrative code of the city of New York, in relation to the transfer of functions from the department of records and information services, and to repeal chapter 72 of the charter concerning the development of records and information services.”

To learn more about the DORIS/DCAS proposed merger, please visit ART's Advocacy Resources page.

Mission Statement

For The Record: News from the Archivists Round Table provides a flexible distribution platform via e-mail to members of the Archivists Round Table of Metropolitan New York (ART) that supports ART programming by:
    •    Reminding members of upcoming events
    •    Republishing selected content from ART's social media and listserv
    •    Raising awareness of new developments in the New York Metropolitan area archives community in a timely and expedient manner
This newsletter is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported License-

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