News from the
Archivists Round Table

Edition #9: May/June 2012

Image of ART logo
ART Members & Allies Show Support for DORIS

The ART Board of Directors would like to extend our appreciation to all those who signed in support of the NYC Department of Records and Information Services (DORIS).
Since we first circulated the sign-on letter, we have received 2,207 signatures and counting! We appreciate this outstanding show of support. See our listing of individuals and organizations that have already signed on at
We also extend our thanks to everyone who has raised awareness of this very important issue, and helped us circulate our sign-on letter to friends, colleagues, and contacts that enabled our collective voice to be heard:
Whether we are archivists, librarians, historians, genealogists, information professionals, or simply concerned members of the public, it is our future access to NYC’s civic and historical records that is at stake. The purpose of this sign-on letter knows no professional boundaries and spans much further than New York. Anyone can sign, and broader participation is encouraged.
Council member Gale Brewer requested that ART create and circulate the sign-on letter on behalf of DORIS and our city. The
Municipal Archives, the City Hall Library, Grant Administration Unit, and the whole of the Municipal Records Management Division will all be affected by this proposed legislation.
To learn more about what is at stake:
Historian Barry W. Seaver makes the case in his article
“Rebecca Rankin’s Campaign for a Municipal Archives in New York, 1920-1952.”
Glenn Collins,
“City's History Rewritten from Municipal Archives,” New York Times, July 2, 2001.
The Archiphotovist recent post, “Here Comes the Tax Photographer,” highlights DORIS’ 1939–1940 tax photographs and their importance for her family’s history-
ART’s Advocacy page -
We will continue to provide updates and keep our members and the archives community informed.
The Board of the Archivists Round Table of Metropolitan New York, Inc.

Image of audience viewing the exhibit, (AP) Means Associated Press: 166 Years of Logotype Design.

ART March Program: Associated Press Corporate Archives

On Tuesday, March 20th, the Associated Press (AP) hosted ART’s monthly program at their offices in midtown Manhattan. Valerie Komor, Director, Associated Press Corporate Archives, and members of the AP staff welcomed the ART community, and they had reason to celebrate. Just one month before the event, AP unveiled its first new logo in 31 years and its third official logo in its 166-year history! To get a better sense of this long institutional history, Francesa Piatro, Processing Archivist, Associated Press Corporate Archives, guided the audience through the company’s design heritage with examples from the AP Publications Collection. She mentioned the difficulties of respecting provenance because many of the miscellaneous publications (record group AP34.6) come from departments that are no longer there. The Associated Press Corporate Archives staff manages 40 record groups total.
David Jalbert-Gagnier, principal of the design firm Objective Subject, then presented on the creative process involved in redesigning the AP logo. He outlined the steps for building an in-style toolkit: identity, color palette, typography, imagery, and layout concepts. He described how the Associated Press Corporate Archives helped him contextualize and develop the new logo, noting that the graphic design he saw in the collection “deserves to be shown to the world.”
Following Mr. Jalbert-Gagnier’s talk, Matt Komor, Director of Marketing, Associated Press, explained how the logo will be rolled out over time as part of a transition to a new visual identity. His department created branding guidelines that they make freely available and discussed how the AP’s exhibit is a way to value the company employees. More than anyone else, the employees are brand advocates for the Associated Press.
After the presentations, there was a reception and also a viewing of the gallery exhibit, entitled “(AP) Means Associated Press: 166 Years of Logotype Design.” The exhibition was curated by Director of the Corporate Archives, Valerie Komor, and former Assistant Archivist Sam Markham.
ART would like to thank the Associated Press Corporate Archives and Corporate Communications staff for co-sponsoring this program and for hosting the event and social.
Caption: Photograph courtesy of Associated Press Corporate Archives.
Submitted by ART Programming Committee

Image of Archivists Round Table of Metro NY logo
ART Monthly Programming Event, Co-Sponsored by
Anthology Film Archives
Films from New York’s Vault III:
Archives Go To the Movies!
Films from New York’s Vault III: Archives Go To the Movies!
Thursday, May 10, 2012
6:30 pm–7:30 pm Social (and ART By-laws
voting for ART Members)
7:30 pm–9:00 pm Screening
$9.00 -
Regular Admission - ART Members and Non-Members
$7.00 - Students and Senior Citizens - ART Members and Non-Members
(I.D. checked at door)
Anthology Film Archives
32 Second Avenue (at 2nd Street)
New York, New York 10003
Online Registration Required:
Online registration guarantees your place at the social and the screening.
Please register by Wednesday, May 9, 2012 at midnight.
Tickets will also be available at the door for walk-ins, if spaces are available, and do not include admission to the social.
Final Program Line-Up:
TEENAGE COSMONAUTS (USSR, 1980). Courtesy of Tamiment Library, New York University.
HANDLING THE MENTALLY ILL (1969) Color, Silent. Running time approximately 3 minutes. Courtesy of The New York City Police Museum.
FOOTAGE OF NIKITA KRUSCHEV AND FIDEL CASTRO VISITS TO NEW YORK CITY (circa 1960) Black & White, Silent. Running time approximately 7 minutes. Courtesy of The New York City Police Museum.
PLACING SAFETY CONES (1969) Black & White, Silent, 16mm. Running time approximately 10 minutes. Courtesy of The New York City Police Museum.
[MAIN STREET, USA] (Date unknown) Color, Sound, 16mm. Running time 16 minutes. Courtesy of The New York City Police Museum.
ANITA NEEDS ME (1963) Color, Sound, 16mm. Running time 16 minutes. Preserved by Anthology Film Archives as part of the Avant-Garde Masters Grant program administered by the National Film Preservation Foundation and funded by The Film Foundation.
Archivists Round Table of Metropolitan New York, Inc. would like to thank the following persons and organizations to whom we are grateful for making this screening possible: Anthology Film Archives: Jed Rapfogel, Film Programmer, Tim Keane, Print Traffic Coordinator/Print Manager, John Klacsmann, Archivist; Tamiment Library, New York University: Erika Gottfried, Curator of Nonprint Collections; The New York City Police Museum: Joshua Ruff, Curator; Rachel Bayla Moskowitz, Archivist, who inspired us with her repository review, “The New York City Police Museum: 16mm Film Collection Revealed” in Metropolitan Archivist:
For more information about Anthology Film Archives:

Submitted by ART Programming Committee

Image of winter 2012 issue of Metropolitan Archivist
Call for Submissions:
Metropolitan Archivist 
Summer 2012 Issue 


The Editors of the Metropolitan Archivist are seeking submissions for the summer 2012 issue. The theme of the issue will be transitions and trends:

    * Do you know of any metropolitan New York archives facing major transitions?
    * Is your institution undergoing change in terms of your activities, policies, or personnel?
    * What emerging trends are you seeing within the archives community?
    * What types of collections do you want to see have increased exposure?

Please consider submitting an article to heighten awareness, enlighten colleagues, reach a larger audience, and add your voice to our collective professional conversation!

We are seeking submissions for the following sections: ART News, Feature Articles, Exhibition Reviews, Repository Profiles, Interviews, "Reaching Out", Book Reviews and Citing Collections.

For full information and submission guidelines, please visit:

Please note: The submission process has changed. All submissions are now processed online.

The deadline for all submissions for the summer issue of Metropolitan Archivist is Tuesday, May 15, 2012.

For questions regarding
Metropolitan Archivist, contact

The Metropolitan Archivist staff is extremely grateful to our members who send us contributions for each issue. We appreciate this show of support for ART and the metropolitan New York archives community. Thank-you!

Submitted by ART Communications and Outreach Committee
Image of ART member Celia Hartmann
ART Member Receives Second
Place in MARAC
2011 Finding Aid Award Competition

Mid-Atlantic Regional Archives Conference (MARAC) has awarded second place in its 2011 Finding Aids Awards to Celia Hartmann, Project Archivist, and The Museum of Modern Art Archives, for MoMA’s Edward Steichen Archive. The Archive was assembled from 1968 to 1980 in the Museum’s Department of Photography, of which Steichen (1879–1973) served as Director from 1947 to 1962. Designed as a study resource on Steichen’s life and creative output as painter, designer, photographer, museum professional, and film-maker, the Archive includes original correspondence, photographs and sketches, still and moving images, sound recordings, tear-sheets, and other materials. The finding aid is available online; the physical materials can be accessed, by appointment only, at MoMA’s Queens Archives Reading Room.
Celia serves as Features Editor for Metropolitan Archivist and is currently editing for publication papers presented at ART’s October 2011 symposium, “Artists' Records in the Archives.”
ART congratulates member Celia Hartmann on her success in this year's MARAC Finding Aid Award competition.
Caption: Photograph courtesy of Nicholas Hartmann.

Image of the Archivists Round Table logo

Place Your Vote:
Revised ART By-laws 

The Archivists Round Table Board of Directors requests your approval of the revisions to the by-laws of the Archivists Round Table of Metropolitan New York, Inc. as presented on our website on April 9, 2012:
The proposed revised bylaws and ballot can be viewed here:
bylaws_ballot.doc. If these revisions are accepted, the current by-laws would be superseded immediately and elections would be held for open board positions based upon the new board structure at the Annual Meeting in June 2012.

You can cast your vote in person at our May 10th meeting at the Anthology Film Archives (32nd 2nd Avenue, New York, NY) from 6:30 pm to 7:30 pm.
Best wishes,
ART Board of Directors

Image of the Archivists Round Table logo
ART Awards - Call for Nominations  
Each year ART presents four awards during Archives Week. These awards recognize in the following areas:
  • Outstanding Support of Archives
  • Innovative Use of Archives
  • Archival Achievement
  • Educational Use of Archives
We invite members to submit nominations for worthy colleagues, archival organizations, and innovative projects. The awards acknowledge distinguished work and long-term achievements in our profession. Nominees must be members of ART or operate within the New York metropolitan area.

For more information about the awards, and to submit a nomination, please use the form
here. The Awards Committee will be accepting nominations through May 18, 2012.
This year’s Awards Ceremony will take place on Thursday, October 11th at the New York Junior League, following a reception at 6:00 pm.
Submitted by ART Awards Committee

 Image of New York Archivists Round Table logo

ART Joins METRO's Community Partners Program

ART is pleased to join METRO's Community Partners program:

The METRO Community Partners Program builds connections between METRO and local and regional organizations to collectively improve the services and resources we provide for our constituents.

Participation in the Community Partners Program is free and renewable annually. Learn more and sign up your organization here.

Submitted by ART Communications and Outreach Committee 
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New Volunteer Opportunities:
Get Involved with ART Today!
New volunteer opportunities are available with ART.
Volunteering with ART is a great way to further your involvement with the archives community, make new contacts, and enhance your professional experience.
Current volunteer opportunities include:

  • The Archives Week Symposium Volunteer
  • Awards Committee Volunteer
  • Discussion Listserv Administrator            
  • Programming Chair
  • Programming Committee - Programming Development, Programming Execution
  • Scavenger Hunt Volunteer
  • Website Development Volunteer
Please check out the full position descriptions at
To volunteer, please contact the Board member listed after each position description.
If you have any general questions about volunteering for ART, please contact Heather Ball, Membership & Nominating Committee Coordinator, at

Submitted by ART Membership & Nominating Committee

ART & community calendar image for april 2012

Upcoming Events 


5/8 NARA-NYC Finding Family Genealogy Series Event: Using Military Records

Associated Press Panel & Book Signing: "Ed Kennedy's War: Censorship, VE Day, and The Associated Press"

5/10 ART Monthly Programming Event & ART Revised By-Laws Vote at Anthology Film Archives

5/10 - 5/11 DAM NY

METRO & ACRL/NY Workshop: Catablogging

5/14 METRO Workshop: Using Metadata for Audiovisual Collection Management

5/15 ART Deadline: Metropolitan Archivist Summer 2012 Submissions

ARMA NYC Chapter Meeting: Sponsor Appreciation & Chapter Awards Event

5/16 - 5/19 46th ARSC Conference

5/21 SAA & ART Workshop: Visual Literacy for Photograph Collections

AMIA Scholarship Deadlines: Sony Pictures, Universal Studios, The Rick Chace Foundation and Image Permanence Institute Awards

5/24 ARSC NYC Chapter Meeting: Andre Kostelanetz (at CUNY Sonic Arts Center)


6/5 - 6/6 METRO Workshop: Introduction to Metadata for Digital Collections

6/6 - 6/8 2012 New York Archives Conference 

6/10 - 6/14 Kenneth E. Behring National History Day Contest

6/12 METRO Workshop: Managing File-based Collections for Smaller Institutions

NARA-NYC Finding Family Genealogy Series Event: New York Sources: Repositories and Imagination

6/29 SAA & ART Workshop: Digital Forensics for Archivists

*ART Business Meeting & Board elections will occur in June.
Image of Twitter bird logo

  Social Media Snapshot


Member Tweets

5/1 NYPL Labs (@nypl_labs)
Don't miss our digital curator @DougReside's talk on digital forensics revelations about Jonathan Larson & RENT tonight

4/2 Kevin Schlottmann (@archivistkevin)
The ARSC-NY (Assoc of Recorded Sound Collections) meeting this month looks great: an Engineer Archivists Roundtable

NYPL Map Division (@NYPLMaps)
We're warping tomorrow! Transform old maps into a virtual atlas using the NYPL Map Warper.
Please RT!

3/20 Guggenheim Museum (@Guggenheim)
Presenting our new @Facebook
Timeline! Explore the history of the Guggenheim on Facebook, 1937-today

3/13 Lea Osborne (@LeaOsborne)
New NYPL blog documenting the TImothy Leary project. Transmissions from The Timothy Leary Papers: Welcome!

3/10 Kevin Schlottmann (@archivistkevin)
Consider signing a petition to save the Center for Black Music Research at Columbia College #CMBR #archives

3/6 Chela (@partly_cloudy)
That's right: @brooklynhistory has 1390 finding aids online. Not so bad for a place w only 5 FAs online 3 short yrs ago

Image of Tiffany Colannino ART Advocacy Committee Chair
Welcome Aboard!
Tiffany Colannino Appointed as
New ART Advocacy Committee Chair

The ART Board is pleased to announce that Tiffany Colannino has been appointed as Chair of the Advocacy Committee. The Advocacy Committee addresses significant issues facing archivists at the national and regional levels. The Committee is dedicated to actively promoting and supporting the archives profession and the work of archivists. The Committee: serves as a voice for the archives community; reports on pending state and federal legislation in a timely manner; promotes archives and archival issues to government, decision-makers, funders, other organizations, the media, and the general public; and provides resources to archivists so they can better advocate for the profession, their repositories, and themselves.
Tiffany Colannino is the Archivist for the Woody Guthrie Foundation and Archives in Mount Kisco, New York. A graduate of Simmons College, Tiffany obtained a Master of Science degree in Library and Information Sciences, with a concentration in Archival Management. Prior to arrival at the Woody Guthrie Archives in September 2007, Tiffany interned and worked in a variety of archival repositories, including the Institute Archives and Special Collections at MIT, the Tufts University Digital Collections and Archives, and the Simmons College Archives.
As the lone arranger overseeing the daily activities of the Woody Guthrie Archives, Tiffany manages all aspects of the Archives, including collections maintenance, researcher requests, image licensing, educational programming, donor relations, technology, and acquisitions. In addition, Tiffany has presented domestic and international public educational programming related to the Woody Guthrie Archives and has worked with a variety of museums world-wide to curate special exhibits of archival material from the Collection. She also manages an annual summer internship program, engages in grant-funded digitization projects, and has started new ventures, including an international archives exchange.
During her free time, Tiffany likes to attend music festivals and concerts. A native of Montreal, Quebec, she also enjoys traveling throughout the United States and exploring New York City. ART members are encouraged to join the Advocacy Committee to work with Tiffany on future endeavors.
If you are interested in volunteering, please contact Tiffany at
Caption: Photograph courtesy of Bradly Brown.
Submitted by ART Communications and Outreach Committee

Image of logo of Archivists Round Table of Metropolitan NY
Call for Submissions: Promote Your Online Presence with ART
The Communications and Outreach Committee of the Archivists Round Table of Metropolitan New York is looking to increase the ways in which we promote and support the activities of ART members and partners.
The Committee currently manages ART's presence on Facebook, Flickr, LinkedIn, and Twitter, as well as producing the semi-annual publication, Metropolitan Archivist and the regular e-newsletter,
For the Record.
To those ART members and partners with an active online presence, institutional or individual, we invite you to submit your details to the Communications and Outreach Committee before June 15, 2012.
Examples include social media profiles on Facebook, Flickr, LinkedIn, and Twitter, as well as blogs or profiles on video, audio or photo sharing websites.

For further information,
please contact Emma Curtis, Communications Chair at
Thank you for your participation!

Submitted by ART Communications and Outreach Committee

Mission Statement

For The Record: News from the Archivists Round Table provides a flexible distribution platform via e-mail to members of the Archivists Round Table of Metropolitan New York (ART) that supports ART programming by:
    •    Reminding members of upcoming events
    •    Republishing selected content from ART's social media and listserv
    •    Raising awareness of new developments in the New York Metropolitan area archives community in a timely and expedient manner
This newsletter is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported License-

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