News from the Archivists Round Table

Discussion Group:
Oral History in the Archives

The ART Discussion Group met on Tuesday, June 28th, to talk about the role of oral histories in and out of the archives. The event was hosted by Kellen Design Archives.

The group of fifteen archivists, led by Maria LaCalle and Wendy Scheir,
considered the following issues:
  • Deciding to shoot video, or only to record audio
  • Role of the archivist in creating oral history
  • Selecting/buying/leasing equipment
  • Choosing subjects
  • Coordinating with other departments
  • Pre- and post-interview communication with interview subjects
  • Transcription
  • Online access to audio, transcripts, or both
  • Digitizing recordings
  • Rights issues  
  • Use in exhibitions

ART hosted 4 discussion groups over the last year,  covering a wide range of topics,
from the relationship of researcher and archivist to corporate archives.

This program is intended to address topics generated by ART members, to take on
topics that address the immediate needs of working archivists.
Please send in your ideas for future discussion topics.
Or, even better, if you would like to lead a discussion, let us know.
Send comments, questions and suggestions to Wendy Scheir and Maria LaCalle
at and

Metropolitan Archivist Summer 2011 issue

Now Available: Metropolitan Archivist

Summer issue now available online! The latest issue of Metropolitan Archivist
is available on the ART website or download here-

In this issue:

*ART News

*ART Board Reports

*Features include:
-Pros and Cons Speak Out at Public Hearing on the Proposed Merger of DORIS with Another Agency
-Family Dynamics and the Rockefeller Family Archives
-The Archives & Special Collections Center at Seton Hall University: Diversity in Religious Archives
-Digitization at the JDC: Spreading the Word
-Profile in Social Media: The Oyster Bay Historical Society
-In Pursuit of Freedom: Institutional Partnering in the Pursuit of Public History
-The Political, Social & Emotional Lives of Archives: Takeaways from the "To the Source" Symposium
-Outreach and Advocacy Spotlight: Interview with Rachel Chatalbash
-Reaching Out: From Mount Kisco to Eisenach- An International Archives Exchange Program between
the Woody Guthrie Foundation and the Lippmann+Rau Music Archive
-Student Section: Ravenous Academics- Preserving Cookery Collections in Libraries

*Book Reviews:
-Many Happy Returns: Advocacy and the Development of Archives, edited by Larry J. Hackman
-Controlling the Past: Documenting Society and Institutions, edited by Terry Cook

*Repository Review:
-The Follett Collections: A Mother & Daughter Collaboration

Upcoming: K-12 Archives Education Institute

ART will lead the second annual K-12 Archives Education Institute  on Saturday, October 15, 2011,
from 9:30AM-3:30PM. ART will co-sponsor the Institute with the National Archives at
New York City;  and the Association of Teachers of Social Studies/United Federation of Teachers.
Generous support is provided by MetLife.

This program is intended to bring together 35 local K-12 educators and archivists to
discuss strategies for teaching primary source materials on the topic of
immigration and migration.

Archivists will be asked to submit textual and visual documents, audio-visual
recordings, and electronic documents from their repositories with themes of
immigration and migration in the metropolitan New York area.

Christopher Zarr, Education Specialist with the National Archives at New York City,
will moderate a morning panel discussion. The panel will discuss how primary source
materials can engage students; the  application of archives to curricula and state
learning standards; and tools and resources that help integrate these materials into
the classroom.
After lunch is served, the afternoon will consist of archives presentations and a group activity. The group activity will culminate in the creation of a curriculum designed by the Institute participants.

The application is available online, and all submissions are due September 16th.

Artists' Records in the Archives Symposium

The archives of many institutions contain artists’ records—documents created by artists that often bear witness to the creative process, as evinced by sketches, doodles, and other notations. Artists’ records differ from other types of records due to their inherent connection to the art object and the art market. In recent years there has been a plethora of symposia and conferences dedicated to artist archives, art history and “the archive,” as well as to the use of archival materials by contemporary artists. While crucial, these investigations have been driven almost entirely by art historians and have not included the perspectives of archivists and special collections librarians. As part of an effort to broaden the discussion surrounding artists’ records, the Archivists Round Table of Metropolitan New York has organized a one day symposium, “Artists’ Records in the Archives,” to be held on October 11, 2011 at the New York Public Library. Focusing on the perspective of the information professional, this symposium will address how contemporary artists use artists’ records in their work, the significance of artists’ records in archives for scholars and curators, and how archivists and special collections librarians manage artists’ records in their repositories.

Possible topics or areas of interest include, but are not limited to, the following:

*Artists’ use of other artists’ records
*How archivists manage artists’ records and how this might differ within a museum, estate, gallery, and university setting
*Collecting artists’ records
*Appraisal of artists’ records
*Underdocumented artists and the archives
*Exhibitions and artists’ records
*Artists’ records and the digital environment
*Born digital artists’ records
*Copyright, moral rights, and the artist
*Conversations between archivists, artists, and art historians regarding archives

Date: October 11, 2011
Location: New York Public Library

All individual presentations will be 20 minutes long (10 page paper).

Submissions must include a title, name of author and institutional affiliation, abstract (250 words max), and indication of technological requirements.

Individual papers or entire panel proposals accepted.

A small travel stipend is available. If interested please indicate in the submission.

Deadline for Proposals: Proposals should be emailed to by August 15, 2011.

ART To Co-Sponsor Index Festival

Panel: Digital Born and After


The Index Festival will transpire in August with 11 days of events throughout the month.

As part of the festival, ART is co-sponsoring the final FREE panel session on August 24th.

This is the final panel of the four-part series. The panel brings together archivists, developers, and curators working directly with preserving digital born artworks.

Topics to be covered include issues with preservation standards, value structures, and access and fair use. Of focus will be the lifespan of digital born art with the threat of archival loss in a constantly shifting media environment.

Harvestworks Digital Media Arts Center
596 Broadway, #602
New York, NY 10012

7pm-8pm (with reception to follow)

From Our Members: ART Listserv Contributions

July 15 - August 12: Call for Public Input on IMLS Strategic Plan
Posted by Emma Curtis

Audio Slideshow: From the Archives of Carnegie Hall
Posted by Chris Ellwood

What's Cooking, Uncle Sam: An Exhibition at the National Archives
Posted by Jennifer Anna

Muslim World Music Day, ARChive of Contemporary Music
Posted by Bob George 

Geospatial Data Preservation Resource Center
Posted by Frederic J. Grevin

House Proposes Cutting NHPRC Funding to Just $1 Million
Posted by Kevin Schlottmann

Mission Statement

For The Record: News from the Archivists Round Table provides a flexible distribution platform via e-mail to members of the Archivists Round Table of Metropolitan New York (ART) that supports ART programming by:
    •    Reminding members of upcoming events
    •    Republishing selected content from ART's social media and listserv
    •    Raising awareness of new developments in the New York Metropolitan area archives community in a timely and expedient manner

New ART Board Members Elected

Announced at the
June ART meeting

Pamela Cruz

Mitch Brodsky

Education Coordinator
Thomas Lannon

Congratulations to Pamela,
Thomas, and Mitch, who will
serve two-year terms.

Thank you to all our membershp
who cast online ballots!

This newsletter is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported License-

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