News from the
Archivists Round Table

Edition #3: October 2011

New York Archives Week Event Calendar picture
October 9th - 15th is Archives Week
The Archivists Round Table of Metropolitan New York, Inc., along with hundreds of organizations in the archives community across New York State, will celebrate New York Archives Week, October 9-15, 2011, with special commemorative activities across all five New York City boroughs.  New York Archives Week is an annual celebration aimed at informing the general public of the diverse array of archival materials available in the Metropolitan New York City region.

Among the many activities free and open to the public will be open houses, lectures, workshops and behind-the-scenes tours of archives throughout the city. These special events are designed to celebrate the importance of historical records and to familiarize interested organizations and the public with a wealth of fascinating archival materials illuminating centuries of New York City history and culture.

Calendar Events Listings

1:oo p.m. - 4:oo p.m. Ukrainian Historical & Educational Center of New Jersey - Open House
2:oo p.m. - 4:oo p.m. Oyster Bay Historical Society: Textile Preservation: An Introduction - Lecture

5:oo p.m. - 8:oo p.m. Center for Jewish History - Exhibitions
7:oo p.m. Center for Jewish History: The Hidden Musical Treasures of Romania – A Fulbright Scholar’s Quest - Lecture/Performance

10:oo a.m. - 6:oo p.m. Archivists Round Table of Metropolitan New York: Artists’ Records in the Archives Symposium
12:oo p.m. - 3:oo p.m. National Archives at New York City - Open House
7:oo p.m. Center for Jewish History: 25th Anniversary Program:The Partisans of Vilna - Film/Discussion

9:oo a.m. Monmouth County Archives: Newspaper Archives in New Jersey - Seminar
10:oo a.m. - 6:oo p.m. Archivists Round Table of Metropolitan New York: Artists’ Records in the Archives Symposium
11:45 a.m. - 1:oo p.m. New York Transit Museum - Tour
1:oo p.m. Monmouth County Archives: History of Photojournalism - Lecture
4:oo p.m. - 6:oo p.m. Asian American Arts Centre - Introduction/Demonstration
4:3o p.m. - 6:3o p.m. The New School: Using Mobile Technology to Promote Historical Understanding - Tour/Presentation
6:oo p.m. - 8:oo p.m Association of Moving Image Archivists, NYU Student Chapter: Advocating the A/V Archive - Discussion
6:oo p.m. - 8:oo p.m. Franklin Furnace Archive, Inc. - Open House
6:oo p.m. Museum of the City of New York Archives - Tour/Open House

10:oo a.m. - 11:3o a.m. The Frick Collection Archives - Tour
1:3o p.m. College of Staten Island Archives & Special Collections: The Seguine Mansion by Candlelight - Lecture
5:oo p.m. Rhizome: Keeping it Online - Lecture/Q&A
6:oo p.m. Archivists Round Table of Metropolitan New York Awards - Ceremony
6:oo p.m. - 8:oo p.m. Asian American Arts Centre - Introduction/Demonstration

9:oo a.m. - 5:oo p.m. Girl Scouts of USA - Exhibition/Tour

9:oo a.m. - 3:oo p.m. Monmouth County Archives: Archives and History Day - Multiple Events
9:3o a.m. - 3:3o p.m. Archivists Round Table of Metropolitan New York & the National Archives at New York City:
K-12 Archives Education Institute - Panel/Workshop

11:oo a.m.- 5:oo p.m. The Schomburg Center for Research in Black Culture, NYPL - Open House

For a complete description of ART-coordinated New York Archives Week events, download the New York Archives Week calendar here.
For further information, contact:


The Archivists Round Table of Metropolitan New York recognizes the generous sponsorship of Archives Week by MetLife and the Lucius N. Littauer Foundation.
New York Archivists Round Table
Artists' Records in the Archives:
Symposium Schedule

Tuesday, October 11, 2011
South Court Auditorium, New York Public Library
Fifth Avenue and 42nd Street, New York, NY

10:00am – 10:30am: Registration

10:30am – 10:45am: Welcome - Rachel Chatalbash, Archivists Round Table

10:45am – 12:15pm: Session 1. Artwork or Documentation:
Artists’ Records as an Extension of the Artwork

Moderator - Ann Butler, Center for Curatorial Studies, Bard College
Ann Butler, Center for Curatorial Studies, Bard College
Chrissie Iles, Whitney Museum of American Art
Marvin Taylor, Fales Library & Special Collections, New York University

12:15pm – 12:30pm: Break

12:30pm – 1:30pm: Session 2. Mediating Art Historical Research: Finding a Path Between the
Forest and the Trees

Moderator - Joy Weiner, Archives of American Art
Joy Weiner, Archives of American Art
Francine Snyder, Solomon R. Guggenheim Museum
Jeannette Redensek, The Josef + Anni Albers Foundation
Thomai Serdari, Department of Art History, New York University

1:30pm – 2:30pm: Break for Lunch

2:30pm – 3:30pm: Session 3. Digital Solutions: Initiating Digital Projects to Document Artists’
Work, Records, and Processes

Moderator - Jenny Swadosh, Kellen Design Archives, Parsons The New School for Design
KU ScholarWorks: Exploring Digital Institutional Repositories as a Solution for Archiving
Artists’ Work

Susan Craig, University of Kansas
Elizabeth Kowalchuk, University of Kansas
Artists' Records in the Art Space
Ryan Evans, Museum of Modern Art and White Columns

3:30pm – 3:45pm: Break

3:45pm – 5:30pm: Session 4. Art, Artifact, Artist’s Record: Processing and Managing

Moderator - Rachel Jirka, Archives & Special Collections, College of Staten Island/CUNY
Unearthing Treasures: Identifying Original Artists’ Records in an Art Library
Sally Brazil, The Frick Collection and Frick Art Reference Library
Perpetual Fluxfest: Distinguishing Artists’ Records from Artworks in the Gilbert and Lila
Silverman Fluxus Collection Archives
Julia Pelta Feldman, Museum of Modern Art
Artful Arrangement: The Unique Challenges of Processing Artists’ Papers in Archives
Erin Murphy, Harvard Art Museums
The Art of the Possible: Processing an Artist-run Centre's Archives
Denis Lessard, Centre des arts actuels Skol, Montreal

Wednesday, October 12, 2011
Katie Murphy Amphitheatre,
Fashion Institute of Technology
Seventh Avenue and 27th Street, New York, NY

10:00am – 10:25am: Registration

10:25am – 10:30am: Welcome - Rachel Chatalbash, Archivists Round Table

10:30am – 12:15pm: Session 5. Collaborating to Document the Past: Artists and Archivists
Working Together

Moderator - Farris Wahbeh, Whitney Museum of American Art
Studio Archives: Voices of Living Artists, Their Assistants, and Their Archivists
Eumie Imm Stroukoff, Georgia O’Keeffe Museum
Heather Gendron, Sloane Art Library, UNC Chapel Hill
Winnowing with George Herms: Lessons for Collaboration Between Archivists and Artists
Andra Darlington, Getty Research Institute
Archiving the Artist-run Movement in Canada
Marilyn Nazar, University of Toronto
Building the Archives: Collaboration Between Artist and Archivist in Collection Development
Mark Vajcner, University of Regina

12:15pm – 1:15pm: Break for Lunch

1:15pm – 2:45 pm: Session 6. Artists’ Papers in the Age of Electronic Reproduction
Moderator - Erin Kinhart, Archives of American Art
Acquiring Artists' Papers in the 21st Century
Charles Duncan, Archives of American Art
Challenges of Digitizing Artists’ Papers
Erin Kinhart, Archives of American Art
Artists’ Audiovisual Records
Megan McShea, Archives of American Art

2:45pm – 3:00pm: Break

3:00pm – 4:30pm: Session 7. Managing Artists’ Legacies: Stewardship of Artists’ Records
Moderator - Gretchen Opie, The Dedalus Foundation
There Are No Art Stars: Student Work in Context in the RISD Archives
Andrew Martinez, Rhode Island School of Design
Archiving a Living Curriculum: The Judy Chicago Collection
Jackie Esposito, Penn State University
Ann Holt, Penn State University
The Conflict Between Archives and Artist Monumentalization
Allison Hemler, The Felix Gonzalez-Torres Foundation

4:30pm – 4:45pm: Break

4:45pm – 5:45pm: Session 8. Born Digital: Ensuring Access to Artists’ Records Created by
Emerging Technologies

Moderator - Ben Fino-Radin, Rhizome at the New Museum
Archiving Social Media Content by Visual Artists
Heather Saunders, Greyhouse Publishing
In The Blink of a Digital Eye
Dennis Moser, University of Wyoming

For the full Symposium program, go to or download the full program here.
Questions regarding this event should be directed to

This event has been made possible by the generous support of MetLife and the Lucius N. Littauer

Volunteer with ART: Open Positions

Advocacy Committee Chair
The Advocacy Committee addresses significant issues facing archivists at the national and regional levels. The Committee is dedicated to actively promoting and supporting the archives profession and the work of archivists. The Committee: serves as a voice for the archives community; reports on pending state and federal legislation in a timely manner; promotes archives and archival issues to government, decision-makers, funders, other organizations, the media and the general public; and provides resources to archivists so they can better advocate for the profession, their repositories, and themselves. The Advocacy Committee is in need of a Chair to lead and support the activities of its members.
Time Commitment: 2 hours per week.
Contact: Rachel Chatalbash, President,

Development Committee Members
The Development Committee’s goals are to help ART broaden its impact through various forms of advocacy and programming while also ensuring the long-term fiscal health of the organization.  Reporting to the Treasurer, the Committee’s work will involve grant research, forming relationships with philanthropic organizations as well as government funding agencies, submitting applications for grant funding, and developing grant reports in collaboration with ART’s program organizers.  The Committee will also play a role in analyzing ART’s financial trajectory and will develop short and long-term financial plans to ensure ART’s solvency for years to come.  Participants will gain experience in many facets of non-profit development work while also making an impact on the archival profession.
Time Commitment: 30-50 hours per year.

Contact: Mitch Brodsky, Treasurer,

Education Committee Members

The Education Committee works to determine the continuing educational needs of the archival community in the New York metropolitan area.  Members will help ensure these needs are met through planning educative workshops and seminars in both archival practice and theory.  Committee members are welcome to propose and discuss potential instructors, sites, and topics for ART-sponsored educational opportunities.

Time Commitment: Approximately 20 hours per year.

Contact: Thomas Lannon, Education Committee Coordinator,

Mentoring Committee Co-Chair
A position is available to serve as Co-Chair of the Mentoring Committee, which is overseen by the Membership and Nominating Committee. The position will run from September 2011 to June 2012. The Co-Chair, working with one other Mentoring Committee Co-Chair, will be responsible for initiating the fall and spring rounds of match-ups between Mentors and Mentees. Co-Chair responsibilities include the following: assist in the ART Student Social; managing mentee/mentor matches via email; and evaluating the mentorship program.
Time Commitment: Approximately one hour per week.
Contact: Heather Ball, Membership and Nominating Committee Coordinator,

Programming Committee
The Programming Committee is responsible for all aspects of ART’s monthly meetings, from development to execution. Volunteers are needed for evening and daytime events; the Programming Committee especially needs Programming Execution volunteers available during the day.  

Programming Development: Time Commitment: 25-30 hours per year, including meetings and events. Responsibilities include: contributing to the development of content; obtaining venues to host events; coordinating with panelists, presenters, and venue hosts; and occasionally handling RSVPs. Development volunteers are required to attend Programming Committee meetings.

Programming Execution: Time Commitment: Flexible – 2-4 hours per Programming Event, with a minimum commitment of 2 Events per year. We are seeking volunteers available for DAY as well as EVENING Programming Events. Responsibilities include: occasionally helping with meeting RSVPs, set up/break down of venue, supporting needs of our host facility, ushering, catering, and general support. Programming Execution volunteers are not required to attend Programming Committee meetings, but are encouraged to do so when possible.
Contact (both positions): Pamela Cruz, Vice President,

Programming Chair
There is a vacancy for the position of Programming Chair for 2011 – 2012.  It is possible for this position to be shared by two individuals. The Programming Chair will work closely with the Vice President on all Programming Development, as well as managing logistics and production of ART Programming Events.  The Programming Chair should have strong verbal communication skills and be comfortable with organizing and managing a volunteer crew.  Serving as the Programming Chair (or Co-Chair) is an excellent opportunity to build leadership skills and to have exposure to all phases of event planning. Please contact the Vice President if you are interested in being considered for Programming Chair, and indicate if you would prefer to be a Co-Chair.
Contact: Pamela Cruz, Vice President,

To volunteer, please contact the Board member listed after each position description. For general queries, please contact Heather F. Ball at


From Our Members: ART Listserv Contributions

October Digitization SIG Meeting - Digitizing Workhorse Collections at METRO
Posted by Cynthia Tobar

Ithaka S+R "Case Studies in Sustainability" Updates Released
Posted by Cynthia Tobar

Project Archivist, Center for Jewish History (New York City)

Posted by Rachel Miller

*Save the Date* 43rd Annual Theatre Library Association Book Awards (November 4)
Posted by Cynthia Tobar

Guggenheim Museum Archives Announces Completion of Two-Year NHPRC Detailed Processing Grant and Opening of Collections

Posted by Francine Snyder

The New York Public Library - Timothy Leary Papers - Specialist II (Archivist)
(posted September 16, 2011)

Brooklyn Public Library - IMLS CHART Grant Project Coordinator

(posted September 22, 2011)

Mobility Shifts logo

2011 ART Awards Ceremony 

The Archivists Round Table of Metropolitan New York
celebrates Archives Week with 2011 Awards Ceremony

Date and Time:
Thursday, October 13, 2011
6 pm: Reception
7 pm: Presentation of Awards

Faculty House
Columbia University
64 Morningside Drive
New York, NY

The Archivists Round Table is pleased to announce the following awards:

Image source: Stupefaction
Award for Innovative Use of Archives
Muslim World Music Day
ARChive of Contemporary Music

To be accepted by Mr. Bob George,
Director, ARChive of Contemporary Music

Image source: New York City Council
Outstanding Support of Archives
Councilwoman Gale A. Brewer

Image source: New York Philharmonic
Archival Achievement Award
Ms. Barbara Haws

Image source: Queens Chronicle
Educational Use of Archives Award
Aquinas Honor Society of the Immaculate Conception School

To be accepted by Mr. Carl Ballenas,
Advisor, Aquinas Honor Society.

A special commemorative journal will be distributed the night of the event.

For more information, please contact Bonnie Marie Sauer, Awards Committee Chair, at

This event is made possible by the generous support of the MetLife and the Lucius N. Littauer Foundation.

In Memoriam:
William Lee Frost

The Archivists Round Table of Metropolitan New York mourn the passing of our friend, William Lee Frost, who as Chairman of the Lucius N. Littauer Foundation, provided generous support for ART. Our condolences to his family.

Mr. Frost's obituary appears below and was first published in The New York Times on September 11, 2011.

FROST--William Lee. William Lee Frost (84 years old), Chairman of the Lucius N. Littauer Foundation, passed away on September 7th, 2011. Born in Larchmont, New York to Charles and Eva Frost, he graduated Bayside High School and served in the Navy during World War II before attending Harvard College (1947), Yale Law School (1951), and the Harvard Graduate School of Public Administration (1958). He entered the State Department in 1952 and served as a Foreign Service Officer in Belgrade, Salzburg, and Bad Godesberg. Returning to New York City in 1959 due to the illness of his first wife, Judith, daughter of Charlotte and Lawrence E. Spivak, he re-entered legal practice specializing in management and investments until later becoming President of the Lucius N. Littauer Foundation. Always interested in health, he served as a member of the Public Health Council of New York State's Department of Health under Governor Carey, and as Chairman (1985-87), Treasurer, and Director of the New York Heart Association. He was also a Trustee of the Brearley School, the Collegiate School, Marlboro College, and Radcliffe College. As a student at Harvard, he was the founding President of Hillel and later, as a graduate, became a member of the Visiting Committee, Honorary Curator, and President of Judaica at Harvard University Library. He also served as a member of the Visiting Committee to the Harvard Divinity School. He was Chair of the New York State Archives Partnership Trust (1994-97) and on the Board of the Croton Aqueduct. He was also the President and a Director of the Jewish Telegraphic Agency, and a Trustee of the P.E.F. Israel Endowment Funds, Inc. His hobbies including rambling, whether around Manhattan, the Rockies, or Scotland, and often singing as he strolled along to whomever crossed his path. Predeceased by his first wife, Judith, he is survived by their daughters Rebecca (Mohammed) and Hannah, as well as by his wife Susan and their children Abigail (John) and Robert (Navah) and five grandchildren, Benjamin, Aviva, Cipa, Zamira and Ivry. Funeral services were held at Riverside Memorial Chapel at 180 West 76th Street on Friday, September 9th, at 11:30am. In lieu of flowers, donations can be made to one of the institutions mentioned above.

Mission Statement

For The Record: News from the Archivists Round Table provides a flexible distribution platform via e-mail to members of the Archivists Round Table of Metropolitan New York (ART) that supports ART programming by:
    •    Reminding members of upcoming events
    •    Republishing selected content from ART's social media and listserv
    •    Raising awareness of new developments in the New York Metropolitan area archives community in a timely and expedient manner
This newsletter is licensed under a Creative Commons Attribution-ShareAlike 3.0 Unported License-

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