Dear Coaches and Teams: February 27, 2017
This newsletter contains several items of importance for you and your teams as we are nearing our 11th FIRST Robotics Competition in Kansas City. Please take a close look at them, forward this email to your student captains, mentors and parents, and act on the requests.
GREATER KANSAS CITY TOURNAMENT INFORMATION
In this newsletter you will find important information for your team regarding the Greater Kansas City FRC Regional, March 16 - 18, 2017.
Please also check the kcfirst.org website event listings for posting of new information between now and the event. Each event day has the same links to information relevant to the tournament. Check the right hand column for the links.
PUBLIC AGENDA for the GREATER KANSAS CITY TOURNAMENT (Competition Activities are on the left column and Special Activities are on the right column)
Note: New this year, 5 team representatives may come out Wednesday from 5:30-8:00 pm for robot load-in and pit setup as well as Thursday morning at 7:45 am if needed. No work may be done on your robot during this time. Batteries may be charged. Pits will not include a table unless you make a special request. To request a table, email Robert Dumler at firstname.lastname@example.org.
Start making your bus plans now. The link above can help you determine bus timing. Please make plans in your bus schedule to stay later on Friday evening to attend the Team Social: 6:30 - 9:30 PM.
PUBLICITY FLYER for our event
Please feel free to copy this flyer to spread the word about the Greater Kansas City FRC Regional. It contains information for the public such as event highlights as well as a link to sign up for tours by Student Ambassadors.
TEAM SOCIAL - back for a third year! This time we're moving the party outside with our own lights and heat. It's a Parking Lot Party! We will have DJ Dave, hot dogs, hamburgers, and grilled cheese all grilled on-site.
When: FRIDAY March 17th from 6:30pm-9:30pm
Where: Parking Lot of MCC-BT in front of main entrance.
Cost: $5 per person (pay at the event) BUT PLEASE RSVP!
RSVP HERE by Tuesday, March 14th. Please record the total number that will attend for your team (adults and students) to the best of your knowledge. No $ needed to RSVP. Ticket purchase can be made at Pit Admin or the concession stand with cash, check, or credit card.
We will have four food trucks again this year outside MCC-BT. As last year, they are Little Italy, The Moose Truck, Street Wings, and Coffee Cake KC.
We are not contracting Box Lunches as we have done in the past. However, we can highly recommend Firehouse Subs. They have created a special FIRST deal for your teams of a $5 box lunch with free delivery to the tournament. The lunch includes a sandwich, chips, and a cookie. Here is their order form. Email completed order form by 3/10/17 to: email@example.com
Be sure your teams dispose of their own trash at all times whether outside, in the stands, in the pits, or in other areas of MCC-BT. Thank you!
CALL FOR STUDENT AMBASSADORS
Each year dignitaries, sponsors and community members are given guided tours by Student Ambassadors (volunteer students from the participating FRC teams.) Student Ambassadors also give tours to younger students on field trips and interact with the media at our event. Please be sure to nominate two students for your team as soon as possible. Click Here to submit names. Deadline for submitting names is Monday March 13, 2107.
ATTENTION: TEAMS ORGANIZING FIELD TRIPS
If you or anyone you know is planning field trips or other student group visits to the KC Regional, please complete this form and/or forward to those who are organizing the trip.
We love and encourage visits by larger groups especially younger students. Help us make the event positive for all by letting us know when you will be arriving and how many in your group. We can assist you as needed via our Student Ambassador program and assure traffic flow around the field and pits is optimum. Please plan on at least one responsible adult per 10 children. We ask you complete the form even if you will be utilizing your own students as chaperones for the children. For food, we will have concession stand and food trucks on site and you may want to consider Firehouse subs with their special $5 box lunch deal for our tournament. See link to order form and more information above. Thank you!
ALL STUDENT SURVEY
The surveys should be printed and given to each student on your FRC Team to complete as a hard-copy prior to the Regional. The students should then return the completed survey to you, the Coach. Please also complete the Coach Cover Sheet and submit it along with your studentsâ€™ surveys to Pit Administration when you arrive at the competition on March 16th, 2017. Surveys from each team are required to be turned in at pit admin prior to taking the field on Thursday.
Click here for the Coach Cover Sheet.
Click Here for the Student Survey.
These surveys are meant to inform all of us about our studentsâ€™ participation and possible future interests in mathematics and science. Knowing more about participation in FRC and student future plans assists us in strategic planning and fundraising for FIRST in our Region. At no time will students be individually identified for purposes of this study nor will individual student information be reported. Rather, the goal is to examine the overall effect of participation in FIRST Robotics Competition.
SENIOR RECOGNITION and SENIOR SURVEY
Friday, March 17, 2017 is Senior Day at the Greater Kansas City FRC Regional. We plan to celebrate our seniors with a parade to start off Opening Ceremonies on Friday â€“ and rolling a slide show with the colleges they aspire to. Seniors should wear t-shirts and spirit wear from the college of their choice. Additionally, we are asking colleges in attendance to provide seniors with spirit wear, and hopefully â€“ increase awareness of FIRST Robotics among our post-secondary schools in the process.
Please insure that your seniors complete the senior survey here to answer a few short questions about their post-high school plans. Deadline for survey entries is March 10th so that colleges can provide spirit wear.
VIP INVITATIONS - HELP US INVITE THOSE PEOPLE WHO ARE IMPORTANT TO YOUR TEAM:
We have extended invitations to community members and would love for you and your students to do so as well. Please feel free to forward this VIP RSVP link to your school Principals and Superintendents as well as your sponsors and other community members that help your team. We are planning special VIP tours Friday and Saturday.
WE LOVE A PARADE
Back by popular demand: MASCOT PARADE, MENTOR PARADE, AND SENIOR RECOGNITION WALK
Senior Walk: Friday - Beginning of Opening Ceremony
Mentor Parade: Friday - Beginning of Closing Ceremony
Mascot Parade: Saturday - Beginning of Opening Ceremony
STUDENT CHOIR FOR NATIONAL ANTHEM
A terrific feature of Greater Kansas City is the Student Choir that will sing the National Anthem on Saturday, March 18th, during Opening Ceremonies. Any student (or adult) from any FRC Team participating at Greater Kansas City may participate but must attend a rehearsal at 4 pm on Thursday, March 16th. Please sign up at Pit Administration prior to 3 pm on Thursday, March 16th and meet under the balcony in the exhibit hall at 4pm. There will be a warm up prior to Opening Ceremonies on Saturday, March 18th. Click Here for the the music score that will be used at the event (public domain).
Lodging for the event: Click Here to see the hotels available through Experient for our Greater Kansas City Regional. If you are reserving for a team, it requires your team name and other information.
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More information will be coming in the next few weeks, but until then, best of luck with your practice and outreach activities!
On behalf of the Greater Kansas City Regional Planning Committee,
Regional Director - Kansas City FIRST
Communications Chair for GKC RPC