November 2016

Request for feedback

RDA for Records of Emergency Services Sector Function

The PROV Appraisal and Documentation Team invites stakeholders to review a new draft Retention and Disposal Authority for Records of the Emergency Services Sector Function.

This RDA will apply to emergency service sector agencies, primarily the first response agencies and to agencies responsible for the provision of relief and recovery services to communities and individuals impacted by emergencies and disasters.

Your feedback by Friday 2 December would be appreciated. Please read here for more information.

A short guide to storing public records with commercial providers

How to ensure PROV guidelines are being met

PROV's Standards and Policy team have created a short guide to help Victorian Government agencies determine which records can be stored with commercial suppliers. They have also provided a list of the Approved Public Record Office Storage Suppliers (APROSS) and guidelines for selecting a supplier. 

For more information, read here.


Congratulations to the 2016 Victorian Community History Award winners

Find out which local history projects were honoured at this year's event


A book about the history of Mechanics’ Institutes of Victoria has been awarded the top prize at this year's Victorian Community History Awards at a ceremony held at the Arts Centre on 17 October.

Mechanics’ Institutes in Victoria have historically been meeting places for adult education, entertainment and the arts. The book These Walls Speak Volumes: A History of Mechanics’ Institutes in Victoria by Pam Baragwanath and Ken James, provides an insight into the role of this local, independent, self-funded and self-help voluntary system.

Read here for the full list of award winners.

Our new RDA may save your agency time and money

Standard Setting and Organisational Performance Monitoring Functions

A new Retention and Disposal Authority (RDA) is now available, PROS 16/06 RDA for Records of the Standard Setting and Organisational Performance Monitoring Functions.

Agencies are encouraged to consider this new RDA for use as it may partially or fully eliminate the need for your agency to develop an agency or function specific RDA, reducing cost and effort.

For further details, read here.

Your feedback is helping to shape the new PROV website

Thanks for sharing your thoughts with us

Thanks to everyone who has already provided comments and suggestions on the test (beta) version of the PROV website. We are slowly working through all the feedback we have received and will continue to make improvements based on user experience, before switching to the new site in December.

You can visit the new site here:

Feedback can be sent to


Government Services Favourite Records

Records and Archives Analyst, Grace Baliviera shares…


"I came across these Valuation Registers when I used to work in the VAC Reading Room. They provide great insight for anyone who wants to know more about the history of their home. The information provided includes the size of the land, type of building, particular of sales and a record of owners of the property. This particular register is from 1962 and covers City of Brunswick streets from Aberdeen through to Curtain."
VPRS 8040/ P0001/ Unit 542

Upcoming Events

What's coming up this month?

Monday to Friday, 10am-4:30pm
Victorian Archives Centre
Public Record Office Victoria Exhibit

Hair: From Mos to Mullets

Sunday to Friday (closed Saturdays), 10am-4pm
Old Treasury Building, Spring Street
Wild Colonial Boys: Bushrangers in Victoria

Sunday to Friday (closed Saturdays), 10am-4pm

Old Treasury Building, Spring Street
Soldier On: WW1 Soldier Settler Stories

Tuesday to Sunday, 10am-5pm

Bendigo Art Gallery, View Street
Menagerie: Animals in Bendigo

Friday 18 November, 11am

Old Treasury Building, Spring Street
'Paintings of Early Melbourne' Tour


Tuesday 22 November, 6pm-7pm
Geelong Library and Heritage Centre

'Picture This!' Introductory Session

Saturday 26 November, 10am-4.30pm

Victorian Archives Centre
Saturday Opening

Monday 28 November, 10am-12:30pm

Box Hill Town Hall, 1022 Whitehorse Road
'Discover the Archives' Workshop

Monday 5 December, 11am
Old Treasury Building, Spring Street
'Paintings of Early Melbourne' Tour

Saturday 10 December, 10am-4.30pm
Victorian Archives Centre
Saturday Opening

Please note PROV will be closed for public holidays on Monday 26 December, Tuesday 27 December, and Monday 2 January.

Copyright © 2016
Government of Victoria | Disclaimer | PrivacyAccessibility | Contact Us
to unsubscribe click here