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Issue #58
April 2012

Public Record Office Despatch

Old Treasury Building - 150th anniversary celebrations

Exhibition, public programs and more...

PROV, VPRS 3686 P1, U457 TPM 1.2 OTB Chief Sec Office
  1. This month, the Old Treasury Building launches its 150th anniversary celebrations with the opening of the major exhibition Gold and Governors: 150 years of the Old Treasury Building.
The exhibition runs from 17 April until 30 November 2012 and will showcase the life and works of architectural prodigy John James Clark (1838–1915) who was 19 years of age at the time he designed the Old Treasury Building.

Included in the exhibition are original drawings, plans and paintings from the PROV and State Library of Victoria collections and a number of other contributors.

Available from the Old Treasury Building from 17 April  will be the commemorative publication JJ Clark, Architect of the Australian Renaissance by Andrew Dodd. Dr Dodd’s biography of JJ Clark sheds light on the life and works of the man who was heralded during his lifetime as Australia’s greatest architect.
The Old Treasury Building will also be hosting a range of public programs to coincide with the exhibition and the 150th anniversary celebrations. These include guided walks and ‘In Conversation at Readings’ talks.
For further details on the 150th anniversary celebrations of the Old Treasury Building including full details on the associated public programs and information on Dr Andrew Dodd’s publication visit or

The National Archives UK free seminar

Internment of enemy aliens in the UK and in Australia during WW2

Roger Kershaw
PROV and the State Library of Victoria are thrilled to be hosting Roger Kershaw from The National Archives, United Kingdom for his free public seminar "Internment of enemy aliens in the UK and in Australia during WW2". The seminar will also provide participants with information on how to get the most out of The National Archives collection through their website

Roger Kershaw is the Head of Military, Maritime, Transport and Family records for the Advice & Records Knowledge Department at The National Archives. He is an expert international speaker who draws on over 20 years experience working with The National Archives and researching the extensive collection.

When: Wednesday 4 April 2012, 10.00 am
Where: Victorian Archives Centre, 99 Shiel Street, North Melbourne
Cost: Free to attend. Bookings essential.
Enquiries: 03 9348 5787

Click here to book now and avoid missing out!

Sir Rupert Hamer Awards

Calling for nominations

The Sir Rupert Hamer Records Management Awards, presented by the Public Records Advisory Council, recognise achievements in good records management practice within Victorian government agencies and local Community Archives.

If you know of a worthy project, why not make a nomination so that it receives the recognition it deserves?

Nominations close on Friday 13 April, 5pm and an Awards Ceremony will be held on Thursday 17 May 2012.
For information on the awards including guidelines and nomination details, visit: 

Call for submissions for Provenance 2012 

Deadline extended to 30 April 2012

Provenance banner
Provenance is the free scholarly journal of PROV and features articles that present research drawing upon records in PROV's custody.  We are now calling for articles for the 2012 issue of Provenance. The submission deadline for this year's issue has been extended to 30 April 2012.

Details about submitting articles to the journal are available in the author guidelines. If you're interested in making a submission, please contact the editor by email at or by telephone on (03) 9348 5626.

For further information about Provenance and to view current and past issues, visit:

Summers Past

Last days...

Image courtesy of National Archives of Australia
As summer has drawn to an end so too must the Victorian Archives Centre display of Summers Past: Golden Days in the Sun 1950-1970.

This National Archives of Australia touring exhibition showcases photographs which capture Australia’s enduring love affair of all things summer, invoking memories of carefree sunny days at the beach in the 1950s, 1960s and 1970s.

This is your last chance to view this exhibition before it returns to the National Archives of Australia in Canberra.

Summers Past: Golden Days in the Sun 1950-1970 is on display until April 2012. Entry is free.

PROV Volunteers

Make tracks on plans processing

An example of the new purpose built flat storage for plans in the VAC repository.
PROV Volunteers contribute invaluable hours of work towards making the PROV Collection more accessible to the public.
One of their recent achievements includes the completion of processing VPRS 4986 Plans of Railway Station Buildings. The plans are searchable by station name and type of plan from the PROV website at
This is the first of many projects to be undertaken by volunteers in which processing records will also involve moving plans from old vertipresses to flat plan storage in the VAC repository. Not only does storing the plans flat prolong their preservation, it also improves OH&S as they can be retrieved much more easily from the repository’s purpose built drawers and shelves.
For further information on the PROV volunteering program, visit:

April Reading Room closures

Easter and Anzac Day

The Victorian Archives Centre and Ballarat Archives Centre Reading Rooms will be closed over the Easter period. The VAC Reading Room will be closed from Friday 6 April and reopens on Tuesday 10 April 2012. The BAC Reading Room will be closed from Thursday 5 April and reopens on Tuesday 10 April 2012.

Both Reading Rooms will also both be closed on Wednesday 25 April due to the Anzac Day public holiday. 

Upcoming Koorie Records Unit presentations

Seminars on finding your family history

The Koorie Records Unit will be presenting information about its services and resources at the following locations in April and May:

Knowing who your are: Koorie records in Victoria
Sebastian Gurciullo and Grace Baliviera will talk about the Koorie Records Unit and the services that it provides to assist Aboriginal people on behalf of PROV and National Archives of Australia, particularly to members of the Stolen Generations seeking to reconnect with families and communities.

12 April 2012, 12.30pm – 1.30pm, Genealogical Society of Victoria, Level B1, 257 Collins Street, Melbourne. Members Free, Visitors $5.50

Finding your Mob
A day of information about researching family and community connections and cultural heritage through the collections of PROV and National Archives of Australia, with contributions from the Wathaurong Aboriginal Cooperative.

4 May 2012, 11.00am – 2.00pm, Geelong Heritage Centre, 51 Lt. Malop Street, Geelong (above Geelong Regional Library)
14 May 2012, 11.00am – 4.00pm, Cultural and Education Centre, 403 Main Rd Ballarat
Free event but bookings are essential

For further information and bookings, phone 03 9348 5600 or email

Detailed program available soon from the Koorie Record Unit training webpage

April events

What's on at the Victorian Archives Centre and around Victoria

10am Wednesday 4 April
Internment of enemy aliens in the UK and in Australia during WW2
Victorian Archives Centre, North Melbourne

11am Thursday 5 April
Introduction to our catalogue
Victorian Archives Centre, North Melbourne

Friday 6 to Monday 9 April inclusive
Closed due to Easter
Victorian Archives Centre, North Melbourne &
Ballarat Archives Centre

11am Friday 13 April
Free tour of the archives
Victorian Archives Centre, North Melbourne

Saturday 14 April
Victorian Archives Centre opening
Victorian Archives Centre, North Melbourne
11am Thursday 19 April
Digging deeper into PROV's collection
Victorian Archives Centre, North Melbourne

9.30am Friday 20 April
Just digitise it

Geelong Heritage Centre, Geelong

Wednesday 25 April
Closed due to Anzac Day
Victorian Archives Centre, North Melbourne &
Ballarat Archives Centre, Ballarat

11am Friday 27 April
Free tour of the archives
Victorian Archives Centre, North Melbourne

Saturday 28 April
Victorian Archives Centre opening
Victorian Archives Centre, North Melbourne

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