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10.09.13 >

Issue #Sept 2013
Special Edition

Reading Room News

Public Records Act Regulations Review 2013:

Public Record Office Victoria (PROV) is in the process of renewing its Public Records Regulations 2003 (Regulations). The Regulations are due to expire in late November.

We sought the views of the Victorian Archives Centre and Ballarat Archives Centre stakeholders meeting in May/June with regard to a set of changes, including the updated fee structure, to be incorporated in the Regulations. We would like to take this opportunity to thank you for your feedback.

PROV has further revised the Regulations based upon the feedback and further internal and external consultation.

The key revisions aim to:
  • Further clarify the conditions of use of public records and facilities.  This aims to better reflect current expectations; and
  • Set the fees to be charged for making and supplying a copy of a public record in steps spanning the 10 year life of the Regulations. As you would appreciate, setting fees that are to stand until 2022 is problematic. This stepped approach (within the generally accepted 2.5% annual cost of living increase) will allow PROV to resolve this intrinsic problem.
As we have made changes to the representation of the fees and updated the conditions of conduct for the Reading Rooms, we would like to ask that you once again consider our proposed Regulations and provide us with any feedback.

Please find attached:
  • A notice for this second round of consultation
  • A document providing comparisons tables for the conditions of conduct and the fees
  • The draft Public Records Regulations 2013 in full
We will run this consultation period until 23 September, at which time we will need to finalise our documentation for processing by the government before the expiration of the current Regulations in November. We aim to engage the Minister and government legal counsel shortly. 

Further Information

Please direct your questions or comments to:
Alan Kong - Manager, Standards and Policy
Ph: (03) 9348 5720 or email: or via

State Government of Victoria