March 2016 - IM3 Edition

IM3 - Information Management Maturity Measurement Tool

What is IM3?
Public Record Office Victoria (PROV) developed IM3 to help Victorian Government organisations assess the maturity of their current Information Management (IM) practices.

The tool is recommended for use by senior recordkeeping staff and information managers. It is made up of a questionnaire and support documents, and aids measuring IM compliance and the ability to meet best practice.

Please read more and access the latest version of the tool and questionnaire here.

IM Challenges - and how IM3 can address them

IM3 diagnostic tool
Government IM professionals work in increasingly complex environments. With competing priorities and limited budget, IM professionals need to be able to prove that their projects will produce measurable benefits. So, how do you begin to build a business case that strategically aligns with your organisation’s priorities?

An article explaining in detail how the IM3 tool can help your organisation can be read here.

IM3 Case Study

Department of Health and Human Services (DHHS)
Learn how the IM3 tool has been used by others in the sector:

PROV, in collaboration with the Department of Health and Human Services (DHHS), has produced a case study titled 'Building IM Maturity at DHHS'.

The case study details how the Department of Health, and its successor DHHS, used the IM3 tool to identify Information Management strengths and weaknesses to inform their information strategy and work plan.

The case study is available as a PDF here.

Records Management Network - IM3 video available

Presented by PROV's Howard Quenault

Back in October 2015, PROV hosted a Records Management Network (RMN) event at the Victorian Archives Centre in North Melbourne. PROV staff member Howard Quenault (Senior Manager, Government Recordkeeping) delivered a presentation on IM3.

You can access Howard's presentation video and slides.

Stay tuned for details of the next RMN event.

In other news...

Two new Training RDAs issued

PROV is pleased to announce it has recently released two new RDAs (Retention and Disposal Authorities) - PROS 16/01 Training Function - Accredited, and PROS 16/02 Training Function Non-Accredited.

PROS 16/01 authorises the disposal of records concerning training which leads to a formal qualification such as a Certificate, Diploma or Advanced Diploma delivered by a registered training organisation (RTO) and which align with the Australian Qualifications Framework (AQF).

PROS 16/02 authorises the disposal of records concerning training which is not accredited by the AQF and does not result in formal qualification. It includes non-accredited training programs, courses, seminars and workshops.

New archival acquisition available to the public

Royal Children's Hospital records transfer complete

Records from the Royal Children's Hospital, dating from 1870, are now part of PROV's collection.

Recent Royal Children's Hospital records which have been transferred into PROV's custody include hospital minutes, correspondence, autopsy registers, nurse's lecture books and training records, and minutes, agenda and papers of the Committee of Management.

You can read more and access specific series information here.

State Bank Victoria - Ephemera Collection

Banking paraphernalia from yesteryear
The State Bank Victoria Ephemera Collection holds fascinating records dating from 1842 through to 1992.

The collection was transferred to PROV back in 1995 after the bank was sold by the Victorian Government in 1990.

A brief history of the bank, and VPRS 8936, consignment P1, unit 248 is featured here.

What's on?

March and April 2016
Monday to Friday, 10am-4.30pm
Victorian Archives Centre
NAA National History Challenge exhibit

Saturday 12 March, 10am-4.30pm
Victorian Archives Centre
Saturday Opening

Friday 18 March, 11am
Old Treasury Building, Spring Street
Tour - Paintings of Early Melbourne

Wednesday 23 March
Old Treasury Building, Spring Street
'Fabulous Florence' lecture with Kenneth Park

Saturday 9 April, 10am-4.30pm
Victorian Archives Centre
Saturday Opening

Wednesday 13 April, 11am
Old Treasury Building, Spring Street
Tour - Paintings of Early Melbourne

Saturday 30 April, 10am-4.30pm
Victorian Archives Centre
Saturday Opening

Please note PROV will be closed for public holidays on Monday 14th March, Good Friday 25th March, Easter Monday 28th March, and Monday 25th April.
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