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02.21.12 >

Issue #3

February 2012

POD News - February 2012

Your News

Welcome to the latest edition of POD News

Happy New Year! We hope you all had a well earned break over the festive season and are now back into the swing of things. It has been a productive start to 2012 at Public Record Office as we plan an exciting range of events and workshops for the coming year. We are also very pleased to announce the recent appointment of 13 new Places of Deposit by the Minister for the Arts. We look forward to hearing from these organisations over the coming year, and hope you enjoy reading the February newsletter.

Victorian Flood Recovery

12 months on

In early 2011, Rochester Historical Society, Charlton Golden Grains Museum and Skipton Historical Society were all affected by floods. Public Record Office Victoria provided assistance by volunteering    in Charlton to help clean up and salvage objects   and organising freeze-drying of flood-affected items at Steamatic. Twelve months on we look at how   these groups are progressing.

Things are slowly returning to normal for the organisations in Rochester, Charlton and Skipton – in part thanks to Public Record Office Victoria,  Atlantis and Steamatic.

All of the items taken to Steamatic for freeze-drying have now been returned to their collections. Picking up the first load bound for Skipton, it was   remarkable how good they looked. After receiving them, Janet Walsh from the Skipton Historical   Society wrote to us:  “We thought our precious memorabilia was gone forever, but the papers are perfectly readable, and all our indexing and cataloguing of information has not gone to waste after all.”

All three organisations are getting back on their feet. The reopening of the Skipton Historical Society took place in August 2011 and was a fantastic   celebration of all the work they had undertaken to reopen.

In Charlton, Carolyn Olive reports that building works are now finished and volunteers are unpacking boxes containing the collection. The museum expects to reopen in July.

'Rosie', the vacuum freeze-drying machine at Steamatic

Lorraine Haines from the Rochester Historical Society reports that they still unpacking boxes from Steamatic and “finding many treasured papers in perfect order”. Whilst the restoration and repairs to the main building are complete Lorraine says that there is “still much to be done.” They hope to reopen around October 2012.

Overhearing locals at the reopening of Skipton Historical Society reminiscing over the photos on display made me realise just how important these places are to their communities. The floods brought much turmoil but also made visible the passion of hardworking volunteers in these towns. We wish them the best of luck over the coming months.

Just Digitise It! Online Resources

Practical advice for starting your own digitising project

Following the hugely successful Just Digitise It! workshops delivered in Hamilton, Ballarat, Traralgon and Mildura during 2011, Public Record Office Victoria has developed online resources to assist organisations get started with their own digitising projects. Visit the Just Digitise It! webpage to watch the video demonstration and download the training material. You'll be digitising you're photographic and paper records in no time!

What's On

Workshops, events, training, conferences, exhibitions

Public Record Office Victoria: Caring for your Photos and Documents, Victorian Archives Centre, Wednesday 22 February, 11:00am

Public Record Office Victoria: Just Digitise It! Workshop, Yarra Ranges Regional Museum, Thursday 23 February, 35-37 Castella Street, Lilydale, 9:30am - 4:30pm

Public Record Office Victoria: Become a PROV Wiki Warrior!, Victorian Archives Centre, Wednesday 29 February, 10:00am – 12:00pm
Public Record Office Victoria: Picture perfect pixels: Reviving your family photos, Ballarat Library, 178 Doveton Street North Ballarat, Wednesday 7 March 2:00pm -5:00pm
Public Record Office Victoria: Researching Women in the Archives, Victorian Archives Centre, Thursday 8 March, 1:00pm - 2:00pm
Public Record Office Victoria: Women, Children and Welfare History in the Archives, Victorian Archives Centre, Wednesday 14 March, 1:00pm - 2:30pm
Public Record Office Victoria: Tour of the Archives & Introduction to PROV and the Collection, Victorian Archives Centre, Wednesday 21 March 11:00am - 2:00pm

Public Record Office Victoria: Shake Your Family Tree Day 2012, Victorian Archives Centre, Saturday 31 March 2012

Museums Australia (Victoria) State Conference 2012: Collect, Conserve, Connect, School of Mines, University of Ballarat, 29-30 March 2012. For further details including conference program and booking information visit the website.
Public Record Office Victoria: Shake Your Family Tree Day 2012, Victorian Archives Centre, Saturday 31 March 2012

Hamer Awards 2012

Applications now open for PODs

Applications are now open for the 2012 Rupert Hamer Awards. The Awards recognise excellence and innovation in records management.
If your organisation completed a project in the 2011 calendar year that preserved or enhanced access to records of significance in your local community, then you may be eligible to apply. There are two categories available for Community Archives nominations including:
  • Preservation of records of significance to the  local community and the state (open to both Community Archives and Victorian Government Agencies
  • Providing enhanced records access to the local community
Past winners include the Mount Alexander Shire Council for the digitisation of the Shire of Maldon minute books (1858-1995); and Knox Historical Society for the digitisation and indexing of photo collections of local primary schools, secondary schools and kindergartens.

Applications close Friday 13 April 2012. Visit the PROV website for Application Forms, Award Guidelines and further details about the Hamer Awards.

Other News

Free Boxes
Public Record Office has 300, A1 size boxes (width 180mm height x 270mm x 400mm depth) to give away. Please note that the boxes are NOT acid free and MUST to be collected from the Victorian Archives Centre, 99 Shiel Street, North Melbourne. For more information contact Kathy McNamara (93485 644) or Gyula Gunther (93485 655).

Creswick Museum - Current Exhibition
Lionel Lindsay - artist, adventurer and advocate features the work of Creswick born artist Sir Lionel Lindsay. The exhibition runs from 26 January - 13 May 2012 and includes artworks from the Ballarat Art Gallery, Wesley Collection, private collectors and the Creswick Museum. For exhibition details visit the Creswick Museum website.

Image from Creswick Museum Exhibition Lionel Lindsay - artist, adventurer and advocate

Australian Railway Historical Society - Midshipman William Rivers

Ian Jenkin, Australian Railway Historical Society, Victorian Division Inc

The Australian Railway Historical Society Victorian Division Archives comprise a huge range of records including documents, circulars, plans, copies of department files, photographs, tickets and other items. Some have been donated from various estates.

A couple of years ago we received a donation of four items from the descendants of the family of Royal Navy Midshipman William Rivers. It consisted of two leather bound Victorian Railways (VR) Visitor's passes, a paper pass from the Melbourne and Hobsons Bay United Railway Company (M&HBUR Co.) and a copy of his death notice.
The VR Visitor's Passes fold shut like a small book so it would fit easily into a wallet. It would appear      that Midshipman William Rivers visited Melbourne twice, in September 1876 and September 1877.
As the railways south of the Yarra River were operated by the M&HBUR Co., William Rivers was also issued with an all line pass to this railway. This was a necessity if his ship, the HMS Sapphire was docked at Port Melbourne, as the M&HBUR Co operated the service from Port Melbourne to the delights of the city. In this case the pass was only for four days, which may indicate the length of the visit.

Victoria Railways Visitor's Free Pass

Melbourne & Hobsons Bay United Railway Company pass

Thank you

For contributing

Lisa Fletcher, Public Record Office Victoria
Ian Jenkin, Australian Railway Historical Society, Victorian Division Inc
Janet Walsh, Skipton Historical Society
Lorraine Haines, Rochester Historical Society
Carolyn Olive, Charlton Golden Grains Museum
If you would like to contribute to the April newsletter please email your content to

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