January 2019

IM Maturity Report 2017-18

Recordkeeping for Government

The latest Information Management Maturity Assessment Program (IMMAP) report has been released. Public Record Office Victoria (PROV) undertakes the IMMAP report every two years to assess the state of Information Management practice across the Victorian Government.

A copy of the latest report can be downloaded from our website here.

Draft Recordkeeping Standards

Feedback requested

PROV is undertaking a review of the mandatory Standards and Specifications set for the Victorian Public Sector.

We are now seeking feedback on four draft Standards - Strategic Management, Operational Management, Create Capture & Control and Access Standards.

Further information on the review can be found here

Records Management Network (RMN)

November 2018 Recap

The final RMN for 2018 was held at the Victorian Archives Centre during November. This session focused on the Royal Commission into Institutional Responses to Child Sexual Abuse and how impacted agencies were responding to records management recommendations identified in the report.

The November presentations can be viewed here.

Our next RMN is currently being organised for May 2019. If you have any suggestions on topics you would like to see covered, please email

Gambling and Liquor Regulation RDA

Feedback requested

The PROV Appraisal and Documentation Team invites stakeholders to review a new draft Retention and Disposal Authority for Records of the Gambling and Liquor Regulation Functions.

This RDA will apply to the Victorian Commission for Gambling and Liquor Regulation (VCGLR) and cover records related to the gambling and liquor regulation functions and other unique supporting functions and activities administered by the Commission.

Further information including copies of the draft RDA can be found here.

PROV Staff at the British Library

Research Project

PROV's Victorian Electronic Records Strategy, Senior Officer Evanthia Samaras recently travelled to London to undertake a research placement at the British Library. During her three months with the Library's Digital Preservation Team, Evanthia investigated malware and the role of computer virus checking in long-term collection management and digital preservation.

A copy of a Eva's case study at the British Library can be found here.

Afraid of the darkness

Research using records from our collection 

Every year on the 1st of January hundreds of state archives are made public as part of the Public Record Office Victoria annual Section 9 record openings. Under Section 9 of the Public Records Act 1973 files of a personal or private nature are closed to prevent the violation of personal privacy.

Amongst the files made public this year are 1942-1943 Capital Case Files. Capital cases relate to those criminal trials where a sentence of death was given. You may have heard of case of the US soldier Private Edward (Eddie) J Leonski convicted of the "Brownout murders" in 1942,  this year the Victorian Government copy of the Eddie Leonski trial has been made public.

You can read more about this case and others on our website here.

Changes to our online catalogue

Send us your feedback

We are redesigning our new online catalogue and we're ready for feedback on the beta version. You can now:
  • Search across series title by keyword
  • Filter by responsible and creating agency
  • Sort results by date and title
Try testing the catalogue by switching to 'beta' at the top of our website here. You can send us your feedback via the link on the homepage.

Information and a tutorial highlighting the changes can be found here.

Upcoming Events

What's on the horizon

Thursday 24 January, 11.00am-12.00pm
Old Treasury Building, Spring Street
'Race to the Diggings' board game

Saturday 9 February, 10.00am-4:30pm
Victorian Archives Centre
Saturday Opening


Saturday 23 February, 10.00am-4:30pm
Victorian Archives Centre
Saturday Opening

Saturday 9 March, 10.00am-4:30pm
Victorian Archives Centre
Saturday Opening


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