January 2017

Try out the new PROVisualizer

Our interactive archival data visualisation tool


Public Record Office Victoria’s PROVisualizer, as far as we know, is the first interactive archival data visualisation tool in Australia. It is a handy tool to get a sense of the kinds of public records that PROV holds.

We invite government record keepers to try it out and let us know what you think. For more information, click here.

Send feedback to:

New Higher and Further Education RDA - PROS 16/07

To completely replace PROS 02/01


PROV has released a new Retention and Disposal Authority (RDA), pros 16/07 to authorise disposal of records created and held by Victorian higher and further education institutions which are subject to the Public Records Act 1973. This includes the universities (University of Melbourne, Monash, La Trobe, Deakin) dual sector universities (Swinburne, Victoria, RMIT and Federation University) and Victorian TAFE Institutes.

To find out how to use the new RDA, click here.

Recordkeeping standards and specifications

Survey results released

Recently we sent out a survey to our stakeholders seeking feedback on the quality and usability of PROV’s Recordkeeping Standards, Specifications and guidance products. Thank you to everyone who responded. 

PROV intends to repeat this survey periodically to check that progress is being made and that agency concerns and needs are being addressed.

To read the results and find out how PROV is using this information to make improvements, click here.

Victoria's hidden history revealed through newly opened archives

Check out 2017's Section 9 record openings

Every January, PROV opens another year of files which have previously been closed for up to 99 years under Section 9 of the Public Records Act 1973, due to their personal or private nature.

Among this year’s openings are Criminal Trial Briefs relating to Pentridge prison escapee Kenneth Raymond Jones (images left), the capital case file of Alfred Bye executed for the murder of Tommy Walker, Divorce Case Files from Melbourne and Ballarat Courts of 1941, Post Mortem Registers from Kew Hospital and Tramway and Victorian Railroads Employee Records.

For more information, and a full list of opened records, read here.

View case studies in Government Recordkeeping

Small and large scale projects, including Sir Rupert Hamer Award recipient agencies


Are you interested to learn how Agriculture Victoria adopted an information management tool that allows a single point of contact to access all digital and physical records?

Or maybe you are keen to hear how the City of Casey embarked on an ambitious journey to transform information management across the organisation and move to paper independence? 

View our latest case studies for government recordkeepers here.


Expiring RDAs review project

PROV will develop a strategy to manage each function specific RDA due to expire

PROV will soon contact agencies with expiring Retention and Disposal Authorities (RDAs) directly and work with them to establish the most efficient and effective approach. Agencies will be notified if a thorough review of records retention and disposal requirements is required for their expiring RDA(s) and  they need to allocate resources to work with PROV on developing a longer term RDA solution.

For more information, read here.

Report on IM maturity in Victorian Government

Measuring, understanding and improving information management maturity

The Information Management Maturity Assessment Program (IMMAP) was launched by PROV in January 2016. The Program requested that Victorian Government departments and four key agencies self-assess their IM maturity using the IM3 tool and send their results to PROV.

PROV collated and analysed the results in July 2016, identifying a number of strengths and weaknesses in IM maturity across these departments and agencies.

A summary of those results is now available here.

Government Services Favourite Records

Digital Transfer and Documentation Coordinator, David Fowler shares…


"The ‘Country Boys’ register  was unearthed during a transfer from the Education Department, some 20 years ago. It records details of boys from Melbourne, aged mostly 12 to 18, some younger and some older, sent to work on farms throughout Victoria in the period 1894 to 1900. Its origin is uncertain, though it was most likely maintained by a charitable organisation and originally one of at least four volumes. It provides stark evidence of the nature of past practice in relation to the ‘care’ of neglected children. Employer comments such as ‘boy arrived safe, rather small’, ‘boy not suitable, sending him back’, ‘lad does not get up early’, and ‘lad no use on account of defective eye sight’, suggest that whatever the motives of those responsible, the reality, for some boys at least, was callous exploitation."

VPRS 11485/P1/Unit 1 1894-1900

Upcoming Events

What's coming up this month?

Monday to Friday, 10am-4:30pm
Victorian Archives Centre
Public Record Office Victoria Exhibit

Hair: From Mos to Mullets

Sunday to Friday (closed Saturdays), 10am-4pm
Old Treasury Building, Spring Street
Wild Colonial Boys: Bushrangers in Victoria

Tuesday to Sunday, 10am-5pm
Bendigo Art Gallery, View Street
Menagerie: Animals in Bendigo

Thursday 26 January, 11am & 1pm (Australia Day)

Old Treasury Building, Spring Street
'Paintings of Early Melbourne' Tour

Saturday 28 January, 10am-4.30pm

Victorian Archives Centre
Saturday Opening

Tuesday 6 February, 11am

Old Treasury Building, Spring Street
'Captain Melville' floor talk by Marguerite Bell


Saturday 11 February, 10am-4.30pm
Victorian Archives Centre
Saturday Opening

Monday 20 February, 11am 

Old Treasury Building, Spring Street
'Paintings of Early Melbourne' Tour

Friday 24 February, 11am

Victorian Archives Centre
Volunteering Information Session

Saturday 25 February, 10am-4.30pm
Victorian Archives Centre
Saturday Opening

Tuesday 28 February, 11am
Old Treasury Building, Spring Street
Curator Tour with Kate Luciano

From Wednesday 1 March, 10am-4:30pm
Victorian Archives Centre
Public Record Office Victoria Exhibit

Of Kin and Kind

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