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03.05.13 >

Issue #3
Quarter 2 2013

Reading Room News


Quarter 2 2013 Issue of Reading Room News

Welcome to Reading Room News.  This edition we bring you some feedback from our open day, along with our record of the month and showcase records.  We would like to also consult with you on proposed changes to our fee schedule which are due for renewal in November 2013.  We will leave you with some key dates to place in your diaries.  As always, we look forward to either seeing you in our reading rooms or connecting with you online.

PROV Open Day - Saturday 20 April 2013
We opened our doors on this day to take you behind the scenes showcasing our amazing collection.  With record numbers passing through our doors, 484 people went on tours, listened to talks and participated in hands-on sessions.  The feedback has been great and we would like to thank you for attending our first open day at the Victorian Archives Centre.  Some feedback is that you would like to see this event each year and some of you would like to see it held twice a year.  You also let us know that the tours were fantastic and that the Auslan tours were much appreciated.  We are still reviewing your feedback and where there are areas for improvement, we will be addressing these in future open days. Thank you again for your attendance and feedback.

Justine Heazlewood
(Director and Keeper of Public Records)
with Mr Edward O'Donohue (Secretary to the Premier)

A little friend receiving a showbag


Did you know.....

Record ordering limits

When you create your user account for the first time with PROV, your maximum ordering limits are automatically set to 8 records per delivery, 24 records in total.

It will take 3 record deliveries for you to have your maximum of 24 records available to view.

When you are finished viewing your records and hand them back over the counter in the reading room, this does not automatically take the record off you order list.  It is not until the record is returned to the repository that this record comes off your list.
Onsite Cafe - Cafe 99

Did you know that we have an onsite cafe which is open Monday to Friday. 

Cafe 99 can provide you with a coffee and cake/biscuit, a cold drink and breakfast or lunch.

Drop by and see Tony and his team at Cafe 99 on your next visit.

Please note that the cafe is not open on a Saturday.

Record of the month - May 2013

Liberty, Equality, Fraternity – May Day Monster Demonstration

This poster, part of File no. A4337, calls for workers to band together in a demonstration of support for the unemployed. In an attempt to entice participation, the performance of a first-class Band was promised. Most of the file consists of the reports of the police who attended the public meetings to report back to their Commanding Officer on those who participated in the “Socialist Meetings” and what was said and planned.

The link to this file can be found at

Christine O’Donnell, Access Services Officer, PROV
VPRS 807/P0000 Unit 7 Inward Correspondence Files

Showcase Record - May 2013

Record of Significant Graves – Old Melbourne Cemetery

This record, which was compiled in the early 1900s, was created to aid in the identification of graves that were to be relocated to the Fawkner Park Old Pioneers section in Fawkner Cemetery. As the graves were to be relocated based on their significance, this record gives insight into early Melbourne society and in some instances provides quite detailed information that would be difficult to sources nowadays.
A good example of this is documentation on Isaac Buchanan that details his involvement as a speaker in the Squatter’s Demonstration of 1844. Along with this, the record also mentions his attendance at the wedding of Eliza Batman, the daughter of Melbourne pioneer John Batman and Buchanan’s place of residence.
Lucille Cutting - Access Services Officer

VPRS 9591 – Record of Significant Graves – Old Melbourne Cemetery.



You may not know that the fees that PROV charges for providing copies of public records are set under the Public Records Act Regulations.
These Regulations need to be remade every 10 years, and are next due for renewal in November 2013.
Because fees are set by the Regulations, PROV has not been able to increase its photocopying, microfilm and microfiche, and digitising charges in 10 years. Fee levels are now well behind cost recovery levels.
PROV is proposing to update the fees as follows:
Service Change Increase
Photocopying From 65c to 70c a page 5c a page
Microfilm and microfiche From 95c to $1.00 a page 5c a page
Digitising per item –documents, volumes and photos From flat $15 to $19 base charge for 1-20 pages + $10 for each additional 20 pages or part thereof
From $4 a document, cost rising on sliding scale with 20 or more pages
Digitising per item – large format maps and plans up to limit of in-house equipment From flat $15 to flat $19 $4 a document
Same-day or next day fast track service $15 flat fee for same day fast tracking or $7.50 flat fee for next day fast tracking of copying (whether photocopy or digital)
None for photocopying.
Extending the charge to digitised copies makes it more equitable between the services
We believe these fee levels will enable us to continue to deliver quality reproduction services to our users across the next decade. We also plan to index the fees in order that small inflation-based price rises can occur automatically, so that a major overhaul is not needed in 2023.
Please note: PROV welcomes and encouragers all users to make their own digital copies of public records using the digital cameras provided in the Reading Rooms. There will never be any charge levied for self-service copying or for access to records. The charges apply purely to copying that PROV staff perform on users’ behalf.
We’d like your feedback
PROV wants to hear from Reading Room and remote users of the archive about our proposed fee changes. All feedback, ideas and suggestions are welcome.
·        You can send us your thoughts in an email to
·        You can send us a submission in writing to:
Manager, Standards and Policy
Public Record Office Victoria
PO Box 2100 North Melbourne Vic 3051.
·        You can talk to any of our friendly Access Services Officers on your next visit to our Reading Rooms
Written and verbal feedback needs to be received by 14 June 2013 to be considered.
You’ll be kept informed
Each person or group that provides us with input will be acknowledged and will receive a response. PROV will also publish a report on all the feedback we received, along with a draft of the Regulations showing the fee changes, in July.

What's On

Here is a snap shot of what's on at the Victorian Archives Centre in May and June

Monday 6 May
Researching Education Records (Education Week)
Saturday 11 May
OPEN - Victorian Archives Centre

Tuesday 21 May
Digging Deeper – Advanced PROV Collection Searching

Saturday 25 May
OPEN - Victorian Archives Centre

Saturday 8 June
OPEN - Victorian Archives Centre
Monday 10 June
Queens Birthday Public Holiday

Wednesday 12 June
Introduction to PROV and the collection
Thursday 27 June
Researching Immigration Records

Saturday 29 June
OPEN - Victorian Archives Centre

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State Government of Victoria