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October 2014

PROV Bytes

Records management on trial?
Justice Legislation Amendment (Discovery, Disclosure and Other Matters) Act 2014


New case management powers in Victoria for discovery and disclosure provide an even stronger case for government agencies to ensure compliance with the standards issued by Public Record Office Victoria.

Earlier this August, the Justice Legislation Amendment (Discovery, Disclosure and Other Matters) Act 2014 came into effect. The amendments introduce a range of additional mechanisms targeted towards better case management. Most relevantly, it arms the courts with more sophisticated legal tools under the Civil Procedure Act 2010 in a bid to:
  • minimise the production of voluminous documents (and in doing so reduce the burden associated with sifting through them for evidence);
  • aid in the discovery of relevant documents.
As a result, the provisions will likely open up records management practices and systems of businesses and government to greater scrutiny during pre-trial processes. 

Want more information about what to expect from these amendments? Click here to read the full article on our blog!

Government Services Digest

We're here to help you manage your digital and physical records

Image: The Victorian Archives Centre repository

Image: records from the Public Record Office Victoria collection
Management of Cabinet Records in the lead up to the caretaker period 2014

Public Record Office Victoria is working closely with Cabinet Secretariat to provide advice to departments regarding the management of Cabinet records in the lead up to the caretaker period 2014.

Get the facts!
Detailed advice and guidance is available in a series of Fact Sheets. The Fact Sheets were provided to each department's Records Manager and Cabinet teams at the Caretaker Workshop held in May 2014. They are also available on  the our website here

What does your department need to do?
We request that departments provide us with an example Records Description List (RDL) to ensure the lists for hard copy  records are created correctly from the start of the boxing and listing process.  If your department is yet to provide an example RDL please do so as soon as possible.

Please email your department's example to

We're here to help
To help departments prepare their digital records, Public Record Office Victoria and Cabinet Secretariat are also conducting a series of departmental visits. Initial meetings to gain an understanding of each department's digital records environment have been held and follow-up visits to provide specific advice and instruction are under way.

Public Record Office Victoria and Cabinet Secretariat are also planning a final wrap-up workshop for departmental staff in early October.

If you have any questions please email us at
Recipients of Victorian Local History grants, digitising the past for the future - See more at:
Recipients of Victorian Local History grants, digitising the past for the future - See more at:

VicRoads Photographic Collection

We've received an exciting new photographic transfer from VicRoads!

Image: Public Record Office Victoria, VPRS 2869/P2 item 597
We've recently received an exciting new transfer of black and white photographs and negatives from VicRoads dating from 1923 to 1962.

These photographs show the development of road infrastructure and capture the engineering technologies and machinery that were used to develop road networks. The photographs feature staff and workers who contributed to the improvement of Victoria's roads; and document the implementation of road safety awareness into Victorian society.

VicRoads and their predecessor agencies recorded Victoria's developing road infrastructure through photographs to ensure future generations of engineers, town planners and researchers could have a visual representation of this part of the state's formation. These photograph also served to illustrate how the standards of roads have vastly improved through the years.

Did you know?
Throughout the 1950s to 1970s, the Country Roads Board (as VicRoads was then known) employed up to five full-time photographers to document this development.

Photographs from this exciting new collection will be digitised over the coming months so keep your eyes peeled!


What's on

October 2014

3 Oct
Volunteering at PROV Information Session

11 Oct
Victorian Archives Centre – Saturday opening

22 Oct
Tour of the Archives

Reading 19th Century Handwriting

25 Oct
Victorian Archives Centre – Saturday opening

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