Dear Coaches and Teams: February 26, 2019
This newsletter contains several items of importance for you and your teams as the Heartland Regional taking place at Olathe South High School approaches. This is the first year that the Kansas City area is hosting three regionals, adding the Central Missouri Regional to the Heartland Regional and the 14th annual Greater Kansas City Regional. Please take a close look at these items, forward this email to your student captains, mentors and parents, and act on the requests.
Heartland Regional Tournament Information
In this newsletter you will find important information for your team regarding the Heartland Regional, March 14 - 16, 2019.
Please also check the kcfirst.org website event listings for posting of new information between now and the event. Each event day has the same links to information relevant to the tournament. Check the right hand column for the links.
PUBLIC AGENDA for the HEARTLAND REGIONAL TOURNAMENT (Competition Activities are on the left column and Special Activities are on the right column)
Note: 5 team representatives may come out Wednesday from 5:30-8:00 pm for robot load-in and pit setup as well as Thursday morning at 7:45 am if needed. No work may be done on your robot during this time. Batteries may be charged. Pits will not include a table so bring a table with you if needed.
Start making your bus plans now. The Public Agenda link above can help you determine bus timing. Please make plans in your bus schedule to arrive early Saturday morning to attend the Team Social: 6:30 - 8:30 AM.
Lodging for the event: Click Here to see the hotels available through FIRST for our Heartland Regional.
We highly recommend Firehouse Subs for your Box Lunch needs. They have created a special FIRST deal for your teams of a box lunch with delivery to the tournament for $5.25 each. The lunch includes a sandwich, chips, and a cookie and free delivery. Here is their order form. Email completed order form by Friday March 8, 2019 to: email@example.com Be sure to include the day or days you need it.
- Teams wanting to order all three days should use one form and put all three dates on the form. If you want to order different subs each day, fill out a form for each day.
- Firehouse will offer a tuna sub on Friday, March 15th for those observing Lent. Tuna is not listed as an option on the order form but is available on Friday only and at the same price as the other options. Write in "Tuna" if desired on Friday.
- Payment can be made through check, credit card or cash. Jeanann will contact each team to confirm orders and determine payment method. Contact Jeanann at the email above with any questions.
Be sure your teams dispose of their own trash at all times whether outside, in the stands, in the pits, or in other areas of Olathe South High School. Thank you!
The BioMech Falcons from Olathe South High School, Team 5268, are providing concessions at the Heartland Regional.
Concessions will include:
Pricing info out soon.
- Pizza by the slice
- Hamburgers and Hotdogs
- Soft Pretzels and Nachos with Cheese
- Donuts, muffins, cinnamon rolls, bagels
- Snack treats (all types)
- Bottled water, gatorade, soda, juice
We will have four food trucks again this year outside Olathe South High School.
- Little Italy
- The Moose Truck
- Street Wings
- Coffee Cake KC
STUDENT AMBASSADOR NOMINATIONS
Each year dignitaries, sponsors and community members are given guided tours by Student Ambassadors (volunteer students from the participating FRC teams.) Student Ambassadors also give tours to younger students on field trips and interact with the media at our event. Please be sure to nominate two students from your team as soon as possible. Click Here to submit names. Deadline for submitting names for the Heartland Regional is Tuesday, March 12, 2019.
ALL STUDENT SURVEY
This survey link should be sent to each student on your FRC Team to complete prior to the Regional. Survey completion status from each team will be checked at pit admin prior to taking the field on Thursday.
Click Here for the Student Survey.
If your team is attending more than one of the 3 regionals in Kansas and Western Missouri, students need to only do the survey once (prior to the Heartland regional).
These surveys help inform us about our students’ participation and possible future interests in mathematics and science. Knowing more about participation in FRC and student future plans assists us in strategic planning and fundraising for FIRST in our Region. At no time will students be individually identified for purposes of this study nor will individual student information be reported. Rather, the goal is to examine the overall effect of participation in FIRST Robotics Competition.
Please Pass On...
ATTENTION: TEAMS ORGANIZING FIELD TRIPS
If you or anyone you know is planning field trips or other student group visit to any of our 3 regionals (Heartland, Greater Kansas City, or Central Missouri), please complete this form and/or forward to those who are organizing the trip.
We encourage visits by larger groups especially younger students. Help us make the event positive for all by letting us know when you will be arriving and how many in your group. We can assist you as needed via our Student Ambassador program and assure traffic flow around the field and pits is optimum. Please plan on at least one responsible adult per 10 children. We ask you complete the form even if you will be utilizing your own students as chaperones for the children.
For food, we will have concession stand and food trucks on site and you may want to consider Firehouse subs with their special $5.25 box lunch deal for our tournament. See link to order form and more information above. Thank you!
VIP INVITATIONS - HELP US INVITE THOSE PEOPLE WHO ARE IMPORTANT TO YOUR TEAM:
We have extended invitations to community members and would love for you and your students to do so as well. Please feel free to forward this VIP RSVP link to your school Principals and Superintendents as well as your sponsors and other community members that help your team. This link allows your VIPs to register for special tours Friday and Saturday.
LOCAL PUBLIC INFORMATION about all 3 of our Regionals
Want an easy way to spread the word about our local tournament? Pass on this interactive on-line document with local information for the public such as event highlights, how the game works, the schedule, and registration for a tour. Want a nice hard-copy to distribute? Use this flyer to spread the word about the three Regionals in our FIRST region.
Come hear other team's Chairman's presentations and practice your own. Teams don't have to be presenting Chairman's to drop by and learn more. A Chairman's Exchange will be held from 10am - 11:30am on Thursday. The Exchange is being facilitated by Team 1710 The Ravonics Revolution, Team 2220 Blue Twilight, and Team 4400 Cerbotics. Look for more information at the venue.
Friday, March 15, 2019 is Senior Day at the Heartland Regional. We plan to celebrate our seniors with a parade to start off Opening Ceremonies on Friday – and rolling a slide show with the colleges they aspire to. Seniors should wear t-shirts and spirit wear from the college of their choice. Additionally, we are asking colleges in attendance to provide seniors with spirit wear, and hopefully – increase awareness of FIRST Robotics among our post-secondary schools in the process.
Note: the Senior Survey of past years has been combined with the All Student Survey this year, so please have your seniors complete it by March 12 so that we can alert the colleges of their interest and t-shirt size.
WOMEN IN STEM LUNCHEON
Spread the word to your female team members that they are invited to a luncheon on Friday, March 15 at 11:45 am at the Heartland Regional to celebrate women in STEM. Lunch, STEM mentors, and a fun time will be provided. Look for more information at the venue.
TEAM SOCIAL - Make plans to attend the pancake social before Saturday's event opening. We will have DJ Dave, Chris Cakes pancakes, sausage, and OJ on-site.
When: SATURDAY March 16th from 6:30am-8:30am
Where: Olathe South High School
Cost: $5 per person
STUDENT CHOIR FOR NATIONAL ANTHEM
A fun feature of the Greater Kansas City Regional is the Student Choir that will sing the National Anthem on Saturday, March 16th, during Opening Ceremonies. Any student (or adult) from any FRC Team present at the Heartland Regional may participate but must attend a rehearsal at 4 pm on Thursday. Please sign up at Pit Administration prior to 3 pm on Thursday. There will be a warm up prior to Opening Ceremonies on Saturday. Click Here for the the music score that will be used at the event (public domain).
WE LOVE A PARADE
We are looking forward to several parades at the Heartland Regional: MASCOT PARADE, MENTOR PARADE, AND SENIOR PARADE - Walk with Colleges.
Senior Walk: Friday - Beginning of Opening Ceremony
Mentor Parade: Friday - Beginning of Closing Ceremony
Mascot Parade: Saturday - Beginning of Opening Ceremony
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More information will be coming in about a week, but until then, best of luck with your practice and outreach activities!
Regional Director - Kansas City FIRST
Communications Chair for Kansas City FIRST